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Data Collection

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This section provides data collection guidance and tools to ensure consistent and accurate data is compiled for encoding into the ITSFM. This system is designed to support various types of field equipment with each having a different set of custom attributes. It is important that an adequate amount of feature attributes be stored in the system to meet the functional requirements for operation and maintenance. It is the responsibility of each FDOT District and Regional Partner to enter the minimum attribute based on their individual needs.


Gathering Source Documentation and Data

Cabinet Inspection

Encoding features into the ITSFM begins with gathering various source documents that contain information (attributes) regarding the location, type, size, year installed, etc. for each equipment site and its components. This step is often supplemented by a GPS survey and/or cabinet inventory to gather information not available in the available documentation.

The source documents typically include the following:

  • As-built Plans - These are the design plans updated to show the actual as-built or installed condition.
  • Cut Sheets & Shop Drawings - These provide specific information regarding the exact materials used to build the system.
  • Splice Diagrams or Fiber Allocation Plans - These diagrams and schematics contain detailed information regarding which fibers are utilized at which cabinets and/or devices.
  • GPS Survey Data - This includes Latitude / Longitude coordinates for all equipment sites and the supporting communication and electrical conduit system.
  • Photographs - These include site photos showing the equipment location area and cabinet photos showing cabinet configuration and close-up photo of the installed components.
  • Maintenance Records - These should document changes in the system components and configuration since the initial installation.

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As-Built Plans

Data Collection 2

As-built documentation is the final deliverable for all projects and is a key tool used to operate and maintain the system components as well as to populate the ITSFM database. Therefore, it is critical that as-built records of construction be maintained over the life of the project to ensure the accuracy and completeness of the deliverable.

As-built record drawings document changes and modifications made during installation, compared to what is shown on the approved design plans, and depict the actual type, quantity, and location of assets installed on the project. A complete and accurate set of as-built records is essential in cost-effectively managing the system. Incomplete or poorly documented records will lead to intensive and costly post-construction GSP survey and field inventory to collect missing information.

The ITSFM provides for importing linear features directly into the database. Linear features can be imported as "Primitive Graphics" from electronic MicroStation, Version 7 as-built plans that were created using the Longitude / Latitude WGS 84 coordinates for the installation area. The imported graphics will reside on a different layer and can be converted into new conduit or cable features. When primary linear feature are created, the primitive graphic coordinate value is used to define the features' position, then the user is prompted to input predefined attributes about the feature in the form presented. See Importing Primary Linear Features for more information about importing primary linear features.

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ITSFM Attribute Forms

Since the as-built plans may not provide the level of information needed, several ITSFM Attribute Forms were created Data Collection Forms to assist with the field inventory process. These attribute forms include:

The following sections provide a description of each ITSFM Data Collection Form including what features, sub features and attributes are supported within. The forms are designed so that different types of forms can be used together to document the entire site or assembly. When the inventory is complete, the user will number the pages to make a complete site inventory package.

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Transportation Management Center Site Attribute Form

This form documents detailed information about Regional Transportation Management Center (RTMC) or Other Control Center sites including general housing information, equipment bays & racks, fiber optic cable, patch panel and fiber devices.

Note: The ITSFM is a robust Outside Plant facility management tool and not intended for the management of Inside Plant facilities other than the fiber optic and Ethernet equipment housed at these sites.

Form Number Title
ITSFM029 Transportation Management Center Site Attribute Form , Version 11/12

Communications Facility Equipment Site Attribute Form

This form documents general site information for Remote Communication Hub and Wireless Shelter sites and detail information about the housing (cabinet or building), the equipment bays & racks, fiber optic cable, patch panel & fiber devices. Supporting sub feature data collection forms include:

Form Number Title
ITSFM030 Communications Facility Equipment Site Attribute Form, Version 11/12

ITS Field Device Equipment Site Attribute Form

This form documents general site information about the ITS field device site and detailed attribute data for the cabinet and support structure, the fiber optic patch panel, communications equipment, wireless radio equipment, ITS field device and associated controller equipment, and the electrical systems at this site. Supporting subfeature data collection forms include:

Form Number Title
ITSFM031 ITS Field Equipment Site Attribute Form, Version 11/12

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Electric Site Attribute Form

This form documents general site information about the FDOT Electric Sites including; general site information and support structure, administrative usage of the site (i.e. electrical load center, meter point, service point) the serving Utility Demarcation Site, the main disconnect, and the distribution circuits at this site.

Form Number Title
ITSFM032 Electrical Site Attribute Form, Version 11/12

Utility Service Demarcation Site Attribute Form

This form documents general site information about the utility service demarcation site and detail attribute data for the service pole, the serving utility company for both power and communications, the power disconnect, and the phone number or static Internet protocol (IP) address for leased communication lines.

Form Number Title
ITSFM033 Utility Service Demarcation Site Attribute Form, Version 11/12

Fiber Optic Concrete Vault Detail and Attribute Form

This form documents information about Fiber Optic Concrete Vaults, known as a "butterfly" or "lay down" detail drawing. The drawing is used to record as-built conditions of fiber vaults including the material attributes, duct placement, cable sequential measurement, etc.

Form Number Title
ITSFM034 Fiber Optic Concrete Vault Detail and Attribute Form, Version 11/12

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Fiber Optic Pull box Detail Attribute Form

This form documents information about Fiber Optic Pull box, known as a "butterfly" or "lay down" detail drawing. The drawing is used to record as-built conditions of fiber pull boxes including the material attributes, duct placement, cable sequential measurement, etc.

Form Number Title
ITSFM035 Fiber Optic Pull box Detail Attribute Form, Version 11/12

Fiber Optic Cable and Equipment Attribute Form

This form documents information about Fiber Optic Cable and Equipment, including both backbone and drop cables, fiber devices like Ethernet switch / router, fiber modem, fiber transmission equipment, optical patch panels including year installed, manufacturer, model, serial number.

Form Number Title
ITSFM036 Fiber Optic Cable and Equipment Attribute Form, Version 11/12

Fiber Optic Patch Panel Connection Attribute Form

This form documents information about Fiber Optic Patch Panel Connection, including the Standard TIA/EIA-598-B Color Code Chart, and a fiber cross-connect table to document cable and jumper terminations.

Form Number Title
ITSFM037 Fiber Optic Patch Panel Connection Attribute Form, Version 11/12

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Wireless Radio Equipment Attribute Form

This form documents information about Wireless Communication Equipment, including; FCC license, radio manufacturer, model, serial number, IP address, MAC address, firmware version, input voltage, load / draw (amp), copper ports (out), fiber ports (out), fiber connector type, and more

Form Number Title
ITSFM038 Wireless Communication Equipment Attribute Form, Version 11/12

Miscellaneous Communication Equipment Attribute Form

This form documents information about Miscellaneous Communication Equipment, including; communication device type, input ports (fiber & copper), output ports (fiber & copper), manufacturer, model, serial number, MAC address, IP address. Leased Service Communications Components include modem type, telephone number, static IP address, and more.

Form Number Title
ITSFM039 Miscellaneous Communication Equipment Attribute Form, Version 11/12

Electrical Equipment Attribute Form

This form documents information about Electrical Equipment, including; electric devices such as cabinet disconnect, branch circuits, breakers cabinet power outlets, cabinet surge protection, power management, uninterrupted power service, solar power service, power supply, stand-by generator, surge protection device – data line, low voltage, video line, transfer switch, and more

Form Number Title
ITSFM040 Electrical Equipment Attribute Form, Version 11/12

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Closed Circuit Television Camera (CCTV) Attribute Form

This form documents information about the CCTV and Lowering Device, including; mount type and both the camera and lowing device type, manufacturer, model and more.

Form Number Title
ITSFM041 Closed Circuit Television Camera (CCTV) Attribute Form, Version 11/12

Vehicle Detection System (VDS) Attribute Form

This form documents information about the VDS, including; the type of VDS, (Pavement, Radar, Video or Telemeter Traffic Monitoring Site (TTMS)) and the attachment height, year installed, manufacturer, model, serial number, and more.

Form Number Title
ITSFM042 Vehicle Detection System (VDS) Attribute Form, Version 11/12

Dynamic Message Sign (DMS) Attribute Form

This form documents information about the DMS, including; device type, year installed, manufacturer, model, serial number, housing access, filter installed and more.

Form Number Title
ITSFM043 Dynamic Message Sign (DMS) Attribute Form, Version 11/12

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Highway Advisory Radio (HAR) Transmitter Attribute Form

This form documents information about the HAR Transmitter, including; year installed, manufacturer, model, serial number, radio type, transmit frequency, FCC call sign and HAR sign association and more.

Form Number Title
ITSFM044 Highway Advisory Radio (HAR) Transmitter Attribute Form, Version 11/12

Roadway Weather Information System (RWIS) Attribute Form

This form documents information about the RWIS, including; year installed, manufacturer, model, serial number, and RWIS Sensors including air temperature, precipitation, visibility, relative humidity, dew point, wind speed / direction combination and separate wind speed, wind direction and more.

Form Number Title
ITSFM045 Roadway Weather Information System (RWIS) Attribute Form, Version 11/12

Electronic Feedback Speed Sign (EFSS) Attribute Form

This form documents information about the EFSS, including; year installed, manufacturer, model, serial number, detection unit, static sign and more.

Form Number Title
ITSFM046 Electronic Feedback Speed Sign (EFSS) Attribute Form, Version 11/12

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Warning Beacon (WB) Attribute Form

This form documents information about the WB, including; year installed, manufacturer, model, serial number, communication type (wireless or Wire-line), controller type, warning sign display, beacon type, color, size and more

Form Number Title
ITSFM047 Warning Beacon (WB) Attribute Form, Version 11/12

Trail Blazer (TB) Attribute Form

This form documents information about the TB, including; device type, year installed, manufacturer, model, serial number, housing access, filter installed and more.

Form Number Title
ITSFM048 Trail Blazer (TB) Attribute Form, Version 11/12

Traffic Signal (Intersection or Ramp) Attribute Form

This form documents information about Traffic Signals, including; device usage (intersection of ramp), year installed, controller manufacturer, model, serial number, signal control device, bus interface, conflict monitor, clock unit, flasher, load resistor, load switch, transfer relay, and sensor devices including sensor/detector module, sensor/detector module chassis and more.

Form Number Title
ITSFM049 Traffic Signal (Intersection or Ramp) Attribute Form, Version 11/12

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Safety Barrier Cable System (SBCS) Attribute Form

This form documents information about the SBCS, including; year installed, manufacturer, model, serial number, trigger type, trigger manufacturer, trigger model, indicator type, and more.

Form Number Title
ITSFM050 Safety Barrier Cable System (SBCS) Attribute Form, Version 11/12

Travel Time System (TTS) Attribute Form

This form documents information about the TTS, including; year installed, manufacturer, model, serial number and the associated controller/reader, antenna type, manufacture, model, travel lane number & direction, and more.

Form Number Title
ITSFM051 Travel Time System (TTS) Attribute Form, Version 11/12

Highway Advisory Radio (HAR) Sign Attribute Form

This form documents information about the HAR Sign installed, including; manufacturer, model, serial number, communication type (wireless or Wire-line), controller type, warning sign display, beacon type, color, size and more.

Form Number Title
ITSFM052 Highway Advisory Radio (HAR) Sign Attribute Form

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Tower Support Structure Attribute Form

This form documents information about the Tower Support Structure, including; year installed, manufacturer, model, antenna components, communication cables, warning lights and more.

Form Number Title
ITSFM053 Tower Support Structure Attribute Form, Version 11/12

Electric DC Power Attribute Form

This form documents information about DC power, including; manufacturer, model, serial number, voltage / amperage, rectifier, DC-DC converter, control panel and more.

Form Number Title
ITSFM054 Electric DC Power Attribute Form, Version 11/12

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For additional information, please contact Randy Pierce at Randy.Pierce@dot.state.fl.us