TRANSPORTATION

971130

Prior to beginning the Stage I Scope Review, a meeting will be held with PD&E for a debriefing of the project. History of the project including, previous meetings, project commitments, key decision makers, controversial issues, etc. will be discussed. At this stage, the CAP level should be determined and the Project Manager will begin development of the project specific CAP.

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290010

The purpose of this meeting is for the FDOT Project Manager to become aware of the efforts and issues that were brought forward by the local governments to ensure the continued success of the public involvement efforts during design. The Scope Development Team should be invited to this meeting.

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359040

The FDOT Project Manager shall contact the appropriate City Manager and County Manager offices, informed of the beginning of the design phase, and inquire as to which City/County Departments need to be included on the project correspondences.

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900030

The purpose of this meeting is to review the scope of the project and solicit all information from the local governments that may affect the scope and design of the project. It is informal and held at the City/County offices. The attendees should include the FDOT Project Manager, EOR, City and County Staff.

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164010

The Project Manager will contact the appropriate City Manager and County Manager to inform them of the beginning of the design phase and to inquire as to which City/County Departments need to be included on project correspondence. The Stage I Scope should be provided for the identified Local Agency members and Department Project Experts to review and invitations to the Stage II Scope Meeting should be extended. Define scope from agencies. This occurs one month before the Stage II Scope Evaluation Meeting. Local and Expert comments are due 2 weeks after receipt of the scope.

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230130

This meeting will take place prior to the submittal of the Stage II Scope to Professional Services. The Design Project Manager will organize the meeting and invite all Department personnel and Stakeholders who have been involved in the preparation of the scope of the project from the concept as well as the staff who will be participating in the future scope negotiations.

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231010

Package submitted early to Professional Services to begin the Consultant Procurement process. This would include such items as a Stage I, II, III Scope, workgroups to be advertised, PM name, etc.

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230140

The meeting is for the Design Project Manager to describe the project objectives from the Stage II scope and any recommended scope changes that were presented by the short listed firms. Following the presentation, discussion among the attendees should be directed to developing a Stage III scope that will be the basis for all future negotiations and plans development.

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900020

The purpose of this meeting is to:

1. Finalize the Design Scope
   • Discuss the approach to the project,physical attributes of the corridor, and the proposed alignment
   • Review the PD&E Study conclusion and any proposed changes
   • Examine constraints such as PD&E commitments, wetlands, contamination,existing and proposed development, and constructability
2. Discuss preliminary units to prepare estimates for negotiations
   • Develop quantities for each task.
     For example: 4.1 Typical Section Package
     • # of Typical Sections Mainline
     • # of Typical Sections Side Streets
   • The consultant will prepare a Units Memo and Meeting Minutes and submit to the Project Negotiator on the date specified by the FDOT
   • It is the consultant's responsibility to finalize any pending units prior to the Finalize Units Meeting.

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233010

Also labeled NTP (Notice to Proceed), this is the date that the contract between the Department and the Consultant is officially executed. This is the first day that the consultant is billable.

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263020

LDCA stands for Location and Design Concept Acceptance.  Once FHWA has reviewed and concurs with the design concept, commitments and project documentation, they will issue Location and Design Concept Acceptance. This occurs after the public hearing and when the final environmental and engineering document is complete.

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900010

During this time frame, the FDOT project manager and the Consultant assigned project manager/EOR will develop a project specific schedule which achieves the milestone dates required by the Department and agreeable by both parties. Should be completed within ten days of PE Contract Executed.

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164030

During this time frame, The FDOT Project Manager, FDOT Design Experts, and Consultant/Subconsultants negotiate all design activities necessary to successfully complete the project.

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233030

Description will be updated soon.

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250010

This item signifies the start of the project's design. At this stage, the FDOT project manager should prepare a secured CD (or DVD) containing the project seed directory to be used by the consultant for CADD production of the plans in accordance with the Electronic Delivery process. The Consultant will authenticate the CD (or DVD) and utilize the information to start production. Soon after PE Begin, the consultant should provide the FDOT Project Manager a payout curve, a QC Plan, and a project work plan. The EOR should immediately begin updating the LRE to reflect the negotiated scope and should complete this task within the first week of the project. The EOR and FDOT PM should coordinate the preliminary proposed R/W acquisitions with R/W Administration so as to generate a preliminary R/W estimate.

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367010

Where compliance with a particular FDOT design criteria or design standard is impractical or cost prohibited, a design exception must be obtained. Where compliance with FDOT design criteria or standards is not met but is within AASHTO criteria or standards, a design variation must be obtained. Anytime a utility cannot comply with FDOT policy, criteria, or standards contained in the UAM, an exception is required. It is the responsibility of the EOR to identify all utility exceptions and notify the appropriate utility owner. It is the responsibility of the utility owner to initiate a request for an exception. All Exceptions and Variations shall be processed through the District Design Engineers Office. All Design Exception and Variations shall be approved prior to Intitial Plans Review and all Utility Exceptions shall be identified and submitted prior to Intitial Plans Review

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106010

Survey necessary for designers and engineers of record to utilize to set geometry to cut cross-sections. There are different types that include Topography (picking up all 2-D horizontal features), DTM (Digital Terrain Model which is a 3-D graphical representation of the existing ground), cross-sections (which can be surveyed at critical isolated locations), utility designates and vvh's, etc.

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325020

This applies to any water body that lies within the project limits (both existing and proposed right of way) to determine if it is sovereign submerged lands.  If the determination is no, no further action is taken.  If the determination is yes, but we have an existing easement with TIITF (DEP) and no new areas are affected, then no further action is taken.  If the determination is yes, but we do not have an easement over the existing right of way and/or new areas are affected by a take, then the appropriate ties are made to the permit process as the Easement Sketch must be submitted to the WMD prior to submitting to DEP for execution.

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106210

Retracing or setting the geometric line for which all proposed improvements, right of way, and topography for the project will be referenced. This includes the setting of monumentation at key points and establishing reference points for such monumentation.

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170010

Survey necessary to establish the controlling boundary lines and/or individual property lines for all properties affected by potential acquisition takings.  This includes section and subdivision retracements along with miscellaneous property corner ties.The establishment of all existing right of way lines (which are property lines) falls in this survey category.

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170050

PNC is an acronym for Project Network Control. The Project Network Control is essentially setting or determining the control points to be used, both horizontally and vertically.  Horizontal positions are referred to as the Florida State Plane Coordinate System and can use the North American Datum of 1983 (NAD83), 1990 or later adjustment, or possibly the North American Datum 1927.  Vertical control (bench marks) base elevations on the North American Vertical Datum (NAVD) of 1988 or the National Geodetic Vertical Datum (NGVD) of 1929.

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298010

This is the first of four scheduled Right of Way estimate updates. The Project Manager and the EOR will need to meet with the FDOT R/W Cost Estimates/Design Support section to update the anticipated right of way needed for the project. You will need to include all potential ponds, corner clips, and strip takes. You will also need to have a special estimate done for alternate ponds identified in the negotiated scope. A field review with a minimum of the District Project Manager, Consultant Project Manager, and Right of Way Cost Estimates / Design Support representative is required. The purpose of this field review is to identify all proposed take areas and to identify potential problem take areas that should be avoided or minimized to reduce ROW impacts to the project.

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900070

The Stakeholders Meeting is essentially the kickoff meeting for the internal/external stakeholders. At this meeting, the consultant or in-house EOR discusses the scope of the project with the Local Agencies, utility companies, transit agencies, and key external stakeholders. The purpose of this meeting is to solicit all information from these stakeholders that may affect the scope of the project. The project stakeholders should submit their requests to the Department Project Manager no later than two weeks after the meeting. If the scope changes as a result of the Stakeholder's meeting, then the EOR should update the LRE immediately so as to reflect the most up-to-date construction cost for the project (the same holds true if R/W requirements change due to this meeting, the R/W Estimate needs to be updated). To facilitate effective involvement by external stakeholders and FDOT field units, it is preferred to conduct these meetings near the project site. A field review immediately prior to the meeting is also encouraged to familiarize the team with the project.

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925010

(AKA. Property Owner Form - Initial) The first of three letters sent to property owners whose property has been identified as a potential pond site location for a project.  The intent of the letter is to allow the property owner input during the early portions of the design process so as to provide the opportunity for the Department to design the pond to provide the least possible impact to the property owner.  This letter should be sent certified to the property owner by the FDOT Project Manager on FDOT Letterhead in the approved format for FDOT Correspondence. Although this letter was originated for use with parcels targeted for ponds, its use is being expanded to all potential R/W acquisitions.

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271010

The Pond Siting Report (PSR) documents the evaluation of alternative stormwater management facilities for each roadway drainage basin along the project corridor. The primary types of stormwater management facilities evaluated are retention/detention ponds and their locations and sizes are based on a number of hydrologic, hydraulic and environmental parameters that are summarized into a selection matrix that is used to designate the preferred alternative for each basin. The Stormwater Management Facility Drainage Handbook provides a good overview of pond site selection considerations.

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256010

At this time, the FDOT Project Manager contacts Planning Traffic Analysis to request traffic volumes for ESAL analysis for the length of the roadway under design.  The PM will need to provide Planning with all pertinent information such as project FIN No.,state road number, roadway ID, road name,  project limits, from location, from mile point, to location, to mile point, work mix, opening year, & PM. Planning will utilize their Districtwide Traffic Consultant to prepare a traffic ESAL (equivalent single axle load) report consisting of information needed to prepare a pavement design.

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304010

The Pavement Section in the Materials and Research Office will provide necessary corings for the roadway and will provide the report with milling and resurfacing recommendations to the FDOT Project Manager.  The EOR and FDOT PM initiate coordination and should work closely with the Materials office to set the areas to be cored and analyzed early in the process.

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170250

PNC is an acronym for Project Network Control (primary horizontal and vertical control).  The database is the recording of the final project control coordinates along with finalizing all the support documentation (station reports, bench mark forms, photographs,etc.).

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109110

This meeting, between the Design Engineer’s drainage staff and the FDOT District Drainage Engineer or Assistant District Drainage Engineer, is an informational meeting where both parties discuss the project’s stormwater management concepts, drainage issues, permitting issues, district specific criteria, level of effort, new or future stormwater design or rule changes, etc.  Decisions on certain design and permitting parameters will be made depending on the level of detail known at the time of this meeting.

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106310

Surveyor reports as to the approach taken, evidence collected and analysis done in the retracement efforts of the original survey alignment.  Products can be a report, notes and graphic display as needed to sufficiently describe and support the survey decisions made in finalizing the alignment geometry.  Department approval of the survey alignment is required prior to any reference points being set.

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257010

This is the date that the final draft of the Design Traffic Report is received by the FDOT Project Manager. The report will arrive in hardcopy format and electronic cd format.  A copy of this report should be sent to the Consultant project manager/EOR and a copy should be filed in the project files.  It is important to remember that this design traffic report should be updated approximately every two years to account for current trends.

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925020

(AKA. Property Owner Form - Second) The second of three letters sent to property owners whose property has been identified as a potential pond site location for a project.  The intent of the letter is to allow the property owner input during the early portions of the design process so as to provide the opportunity for the Department to design the pond to provide the least possible impact to the property owner.  This letter should be sent certified to the property owner by the FDOT Project Manager on FDOT Letterhead in the approved format for FDOT Correspondence.

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271110

This is the Department's review of the Consultant's Draft Pond Siting Report.

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272020

The purpose of this meeting is to discuss all permitting tasks related to the project with the D5 Permitting Staff. Attendees should include the Consultant Drainage Engineer, Consultant Biologist, FDOT Reviewing Drainage Engineer, FDOT Permit Coordinator, Consultant Project Manager (optional), and FDOT Project Manager (optional). Items of discussion are: corridor wetland delineations, pond site wetland estimates, meetings held with regulatory agencies, field review with regulatory agencies, potential impacts to protected species habitat, review of pond site alternatives impacts to wetlands/protected species habitat, and confirm all commitments from PD&E documents. Agenda is attached as a link.

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272030

Designer and engineer of record shall update permit(s) for plans update phase. These permits include but are not limited to water management district permits, ACOE, Coast Guard, FFWCC, etc.

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170150

Control Map is a certified survey drawing showing the graphical representation of the survey data (monumentation recovered or set) and the survey decisions made on the location of controlling land lines and property lines.  The 30% Control Map level depicts the survey alignment, all section retracements and the reference points recovered or set at key points along the survey alignment.  Subdivisions are shown graphically on the key map(s) at this stage.

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313010

The completion of this task is culminated by the arrival of the final Pavement Survey and Evaluation Report (aka. PS&E or PSE).  This report contains an analysis of the existing roadway including, but not limited to crack depth, composition, typicals, milling recommendations, and possibly a dynaflect test (which is used to determine the resilient modulus).  This report is instrumental in development of the pavement design for the roadway rehabilitation.  A copy should be provided to the design EOR or consultant project manager.

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271020

The Pond Siting Report (PSR) documents the evaluation of alternative stormwater management facilities for each roadway drainage basin along the project corridor.  The primary types of stormwater management facilities evaluated are retention/detention ponds and their locations and sizes are based on a number of hydrologic, hydraulic and environmental parameters that are summarized into a selection matrix that is used to designate the preferred alternative for each basin.  The Stormwater Management Facility Drainage Handbook provides a good overview of pond site selection considerations.

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925030

(AKA. Property Owner Form - Final) The final of three letters sent to property owners whose property has been identified as a potential pond site location for a project.  The intent of the letter is to allow the property owner input during the early portions of the design process so as to provide the opportunity for the Department to design the pond to provide the least possible impact to the property owner.  This letter should be sent certified to the property owner by the FDOT Project Manager on FDOT Letterhead in the approved format for FDOT Correspondence.

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315020

The Cover Sheet, Key Map Sheet(s) usually drawn at a scale of 1" = 400', and the Reference Point Detail Sheet(s) are required for this review level.

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271120

This is the Department's review of the Consultant's Final Pond Siting Report.

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367020

All design Exceptions/Variations shall be approved and obtained to proceed to the plans submittal.  All Utility Exceptions shall be submited prior to plans submittal.

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106110

The majority of the design survey activities have been completed to support the Line & Grade and Initial Plans development phases.  There will be some outstanding items such as final pond site surveys and utility surveys at potential conflict locations.  The design survey topo, drainage, utility and DTM microstation drawings have been provided to the EOR.  The EOR is responsible for accepting the design survey as to whether it meets his/her needs to support the design development.

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315120

For definition of Control Map see the 30% Control Map Activity.  The 60% Control Map level depicts (in addition to the 30% level) the remainder of the r/w survey elements being the existing right of way lines, subdivisions and miscellaneous property ties.   Basically, this is a complete map at this stage.

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113010

During the Line & Grade phase, the Designer/EOR is doing the preliminary design for the project.  This includes preliminary design geometry (including, but not limited to horizontal alignment, setting preliminary grades, evaluating driveway connections, setting back of sidewalk profiles, designing preliminary side street geometry/profiles, obtaining and setting water elevations affecting grades, evaluating bridge clearances, etc).  Also being developed and finalized during this time frame is the typical sections and the pavement design.

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265010

The CONSULTANT shall schedule (time and place) for a Utility Meeting, notify participants, and conduct the meeting with all affected UAO(s) for the purpose of presenting the project, review the current design schedule, evaluate the utility information collected, provide follow-up information on compensable interest requests, discuss the Utility Work By Highway Contractor option with each utility, and discuss any future design issues that may impact utilities. This is also an opportunity for the UAO(s) to present proposed facilities. The CONSULTANT shall keep accurate minutes and distribute a copy to all attendees.

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114010

The Bridge Hydraulics Recommendation (BHR) consists of specific hydraulic, hydrologic and scour information related to a bridge over a waterway. The scour depths calculated and documented in the report and summarized in the Bridge Hydraulic Recommendation Sheet (BHRS) are used as a component in determining new bridge pile depths. Water surface elevations within the report are used in determining the bridge height as well as the bridge length. Stream stability is reviewed and documented in the report and is used to determine the bridge alignment/location.

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221010

Access management is the systematic control of location, spacing, design and operation of driveways, median openings, interchanges and connections to a roadway.  Proper access management can improve the overall safety and efficiency of a roadway by reducing conflict points along a corridor.  For widening projects, the PD&E report generally provides a proposed median access plan.  During design, the EOR should review and re-evaluate the  proposed access classification and access management strategy.  The access management report should be signed and sealed by a traffic engineer, prepared in accordance with FAC 14-97, FDOT's Median Handbook and related guidance to address:  existing median access (if applicable); existing and future development/traffic demand; and recommended median access plan.  Preferred output includes aerials with proposed access plan shown, along with table of access plan showing spacing, type and location of proposed median openings and/or closures, along with sufficient narrative to explain basis for access management decisions.

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133020

This report shall present foundation alternatives analysis and the preferred foundation selected at the Pre-BDR meeting.

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133010

The Pre-BDR meeting shall include the FDOT Geotech Office, the FDOT Structures Office, the Structures EOR, the Geotech EOR, the FDOT Project Manager, and the Prime Project Manager.  The intent of the meeting is to discuss the preferred foundation type, available loads and preliminary pile tip elevations.  A follow-up meeting prior to the Geotech Foundations Report for BDR/BHR submittal may be necessary.

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271030

The Signed and Sealed Pond Siting Report (PSR) documents the evaluation of alternative stormwater management facilities for each roadway drainage basin along the project corridor.  The primary types of stormwater management facilities evaluated are retention/detention ponds and their locations and sizes are based on a number of hydrologic, hydraulic and environmental parameters that are summarized into a selection matrix that is used to designate the preferred alternative for each basin.  The Stormwater Management Facility Drainage Handbook provides a good overview of pond site selection considerations.

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197010

During this time period, the EOR prepares a pavement design package based on guidlelines outlined in the Pavement Selection Manual, the Flexible Pavement Design Manual, and the Rigid Pavement Design Manual. Upon approval, the construction estimate should be updated to reflect this new information.

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115010

The Bridge Development Report (BDR) is intended to establish the basic parameters for the bridge design that will affect the work done in the design and plans preparation phase. The BDR phase will contain sufficient detail for the justification of the proposed bridge type. The level of effort is dependant upon the complexity of the project (PPM 26.9.1).

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260010

Approval of the Typical Section Package comes in the form of a concurrence from the District Design Engineer.  A typical Section Package is prepared and signed & sealed by the Engineer of Record to establish typical transverse geometry and safety related issues for the project.  This package should consist of a Project Controls Sheet and a Project Identification/Proposed Typical Section Sheet.   The Controls Sheet has all sorts of data such as AADT, K/D/T factors, potential exceptions and variations, Access Classification, etc. that are used in the selction of criteria.  The Identification Sheet has the graphical representation of the typical section. Upon approval, both the construction estimate and the R/W estimate should be updated to reflect this new information.

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900060

The objective of this meeting is for the FDOT Project Manager and EOR to meet informally with the City/County Staff, review the major design details affecting the local agencies, and discuss the progress on resolving the local agency's concerns. The meeting should be held at either the City or County offices and prior to finalizing Initial Plans (Phase II).

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301010

The Line & Grade meeting is intended to review the field information obtained by the consultant or in-house designer, review preliminary design geometry (including, but not limited to horizontal alignment, grades, driveway connections, back of sidewalk profiles, side street geometry/profiles, water elevations affecting grades, bridge approach grades, bridge clearances, etc), discuss their approach to all major elements of the project and resolve any differences. Line & Grade meetings are intended to be utilized for projects requiring reconstruction, new construction, widening with grade changes, or a combination.  The EOR should provide information on the project including decisions made and direction the design is going. An agenda will be used to assure all major project elements are discussed.  After the meeting, both the construction estimate and the R/W estimate should be updated to account for any new directions given during this meeting.  To facilitate effective involvement by external stakeholders and FDOT field units, it is preferred to conduct these meetings near the project site.  A field review immediately prior to the meeting is also encouraged to familiarize the team with the project.

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339010

Value Engineering is the systematic application of function-oriented techniques by a multi-disciplined team to analyze and improve the value of a product, facility, system, or service.  The FDOT Project Manager should work with the District VE Manager to determine proper timing of the VE Study (usually a 1 week process).  After the dates are set the FDOT PM will work with the VE manager and the EOR to prepare all needed material to present to the VE Team.  The FDOT PM and the EOR should make themselves available during that week to answer any questions from the VE Team, and they should be present at the VE presentation usually held on the final day of the Study.  After resolution of the VE Recommendations, both the construction and R/W estimates should be updated.

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109010

Drainage design runs concurrently with Initial Road Plans.  This item tracks the design of the drainage work involved with the job with the exception of the BHR which is tracked separately.  Drainage design can include such items as culvert design, storm drain design, pond design, open channel flow design, optional pipe analysis (not due until 90% Plans), etc.

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113020

The phase of design that moves from line and grade to the completion of the design.  Upon completion of this phase, utility coordination can begin, the permit application can be submitted, and R/W requirements should be identified. The LRE should be updated at the completion of this phase to provide a more accurate construction cost.

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131010

This report shall present the boring profiles with groundwater information, final LBR recommendation, Roadway Soil Survey sheet for inclusion in the contract plans, WRA soil parameters and other appropriate analyses.  This report shall be updated for subsequent plans submittals based on plan changes and review comments.  Please refer to the Soils and Foundations Handbook and the Plans Prep Manual, Volume II, Chapter 17.

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298030

This is the second of four scheduled Right of Way estimate updates. The Project Manager and the EOR will need to meet with the FDOT R/W Cost Estimates/Design Support  section to update the anticipated right of way needed for the project. You will need to include all potential ponds, corner clips, and strip takes. You will also need to have a special estimate done for alternate ponds identified in the negotiated scope.    A field review with a minimum of the District Project Manager, Consultant Project Manager, and Right of Way Cost Estimates/ Design Support representative is required.  The purpose of this field review is to identify all proposed take areas and to identify potential problem take areas that should be avoided or minimized to reduce ROW impacts to the project.

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372010

This is the pavement type selection report submittal activity that is required for applicable projects.  This is generally the second submittal required with the initial report having been completed during the PD&E phase of the project (Done under activity code 371010).  This submittal should be made to the District Pavement Design Engineer who will QA the document, get District Design Engineer approval and then transmit it to the State Pavement Design Engineer in Central Office for further processing and submittal to Industry for review and comment.  The purpose of this second report is to verify the assumptions used in the initial report and to provide a more comprehensive design and analysis based on the information current at the time of this second submittal.  Please refer to the Department’s Pavement Type Selection Manual (Dated June 2011) for additional information and description of applicable projects.   

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315030

In addition to the Cover Sheet, Key Map Sheet(s) and the Reference Point Sheet(s), the completed Detail Sheets usually drawn at a scale of 1" = 40' are required for this review level.   

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197020

This is a scheduled meeting with the FDOT project manager, the EOR, the District Pavement Design Engineer, and the Resident Asphalt Specialist to discuss the pavement design being proposed by the EOR. Topics to be discussed are the structure, the base, the existing and proposed conditions, heavy users in the project vicinity, constructability, cross-slope corrections, variations, cost, etc. After the meeting, the EOR should be able to finalize the pavement design for sign and seal and concurrence.   

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315140

For definition of Control Map see the 30% Control Map Activity.  The 90% Control Map level should just be dotting the i's and crossing the t's on the drawing, finalizing all required field books and ensuring all certified corner reports have been processed.

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146010

The title search work is done by FDOT Surveying & Mapping.  The R/W Surveyor is required to submit a property appraisers map with all properties marked that are affected by the project (this will not include those properties that are affected by minor driveway connections only).  At this stage of design development at least 85-95% (if not all) of the affected parcels are known.  Also, after the initial identification of properties affected, the EOR must keep the Surveyor updated if new properties are identified and the Surveyor must submit follow up title search requests.

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315040

Final QA review to ensure all elements identified in the 60% Control Map Review have been addressed.  Expect confirmation that all Certified Corner Record documents have been filed and field books are complete. 

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138010

Starts as a copy of the 90% Control Map and revised accordingly, i.e. removing surveyor's certification, updating general notes and changing title blocks.  The required topographic elements are merged into the drawing.

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311010

The BDR shall be submitted to the following offices for review: State Structures Design Office (as applicable), FHWA (as applicable), District Structures Design Office, District Geotechnical Office, District Construction Office, District Structures & Facilities Office and District Drainage Office (as applicable).

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900040

The Initial (Phase II) Design Team meeting is intended to review the designer’s approach to the final design of all major elements of the project and resolve any differences.  An agenda will be provided and all project review experts will be invited.  Utility owners and Local Agencies are encouraged to attend.  At this meeting a Scope Debriefing will be held to discuss changes to the project since the original scope was negotiated.  If the Initial Design Team Meeting is held outside the District Office a separate Scope Debriefing Meeting will be needed.

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183020

Draft Load Rating Report with 90% Plans. Summaries (Excel & CADD), brief narrative (i.e. reason for the rating, assumptions, bridge condition if widening, discussion as needed), relevant superstructure plan sheets, and calculations. Inputs should show all strengths and geometry . Prefer native PDF, right side up, with PDF page Nos. If FEM (finite element model), zip inputs and outputs. One report per structure.

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115030

The 30% Structure Plans provide the basic geometry and preliminary member sizes of the structural elements. This submittal can be combined with the BDR for small / minor projects.

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133030

This report will incorporate changes based on the BDR review comments.

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302010

This is the first official bulk plans submittal for the project.  The FDOT PM should use the transmittal forms located on the Department's Electronic Review Comments (ERC) website for this submittal (note: plans should be distributed to local agencies and public transportation entities within the project's influence).  In addition to the submittal form, the consultant shall attach a signed Conformance to Quality Control letter. At this stage, the design of the project should be complete, with all major cost pay items loaded and quantified.  After the phase review ends, the consultant should prepare responses within 2 weeks of the end date and submit those responses for concurrence from the Department.  A signed Concurrence For Review letter is a requirement before proceeding to the next design phase.

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106020

This submittal is required at the same time Initial Plans (Phase II) is submitted to the Department for review.  This includes all the additional design survey done since the initial mainline design survey database submittal and includes all the updated microstation drawing files.  At this time, basically the majority of the design survey has been completed and provides sufficient survey data for the EOR to finalize the right of way requirements needed for the project.

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140010

All converted map sheets (cover, key, detail and reference point) are required to be submitted for review.

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302030

This is the timeframe that the EOR has allotted to respond to comments incurred from the Initial Plans review.  The EOR should discuss all comments with the individual reviewers to resolve the issues.  Any comments that are in conflict should be resolved with the FDOT PM.  The FDOT PM should work with all review units to ensure timely reviews and needs to get comments to the EOR in a timely manner.  Written responses to the comments documenting the verbal resolutions should be sent from the EOR to the FDOT PM.  A copy of all comments and responses should be attached to the phase review concurrence letter and forwarded to the FDOT PM for concurrence from the Department.

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900090

This meeting is set up with the FDOT PM, the EOR, Consultant R/W Surveyor, FDOT Project Surveyor, FDOT Mapping/Title Specialist, FDOT R/W Special Project Coordinator, FDOT Legal, and FDOT R/W Cost Estimates to do a cursory parcel by parcel review of the proposed R/W takes and all driveway tie-ins that extend beyond the existing and/or proposed right of way line.  This meeting is a proactive approach to fine tune requirements to provide the most cost effective requirements possible.

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264010

The consultant shall transmit 2 complete sets of Initial Plans to each UAO, and 1 set to the DOT with a conflict matrix.  The CONSULTANT shall schedule (time and place) for a Utility Meeting, notify participants, and conduct the Meeting with all affected UAO(s). The CONSULTANT shall discuss drainage, signals, MOT, schedule, evaluate the utility information collected, provide follow-up on compensable interest requests, discuss the utility work by highway contractor, discuss future design issues that may impact utilities, etc. The intent of this meeting shall be to identify conflicts between utilities and proposed construction prior to completion of the plans. Also, recommend resolution between known utility conflicts with proposed construction plans as practical. The CONSULTANT shall keep accurate minutes of all meetings and distribute a copy to all attendees.  The Utility Agency Owner shall highlight their existing & proposed facilities, as well as those to be removed on the plans, to be plotted by the Engineer of Record. A Utility Work Schedule or "No Conflict Letter" is not needed at this time, due to a re-contact schedule. 

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373010

This is a subsequent pavement type selection report submittal activity that is required for applicable projects.  This is the third submittal generally required with the initial report being done during the PD&E phase of the project and the second submittal having taken place during the phase I development of the project.  This submittal should be made to the District Pavement Design Engineer who will QA the document, get District Design Engineer approval and then transmit it to the State Pavement Design Engineer in Central Office for further processing and submittal to Industry for final review and comment.  The purpose of this third report is to verify the assumptions used in the previously submitted reports and to provide a more comprehensive design and analysis based on the information current at the time of this third and final submittal.  Please refer to the Department’s Pavement Type Selection Manual (Dated June 2011) for additional information and description of applicable projects. 

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138030

EOR has 10 days to tweak the design to address right of way requirement revisions as a result of the Pre-Parcel Review Meeting and the Initial Plans Review.

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131020

This report will address the Phase II review comments and any new geotechnical issues.

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145010

Includes completion of permit application, relevant attachments (i.e. project location map, aerials, affidavit of ownership, pictures, additional technical analysis, etc.), and cover letter with project description. Includes responses to agency's RAIs and correspondences.

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359010

The FDOT Project Manager will confirm local support after Responses to Comments are complete for the Initial Plans review.  Prior to and during Review and Responses to Comments, the FDOT Project Manager should be coordinating with Local Agencies to confirm local support for the project.  Local support should be confirmed prior to proceeding to final plans.

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307010

The 30% plans shall be submitted to the following offices for review: State Structures Design Office (as applicable), FHWA (as applicable), District Structures Design Office, District Geotechnical Office, District Construction Office, District Structures & Facilities Office and District Drainage Office (as applicable).

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322020

Consultant Designer/EOR submits final right of way requirements and the limits of construction to the R/W Surveyor.

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113030

This is the Final Plans (Phase III) development stage.

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139010

Parent tract properties, based on complete title search work or last deed of record if title work is not complete, for all proposed R/W take areas finalized and the requirements and limits of construction are shown graphically.  The Table of Ownership sheet is started at this stage.  A team field review is required at this stage to ensure all topographic elements required for take areas are shown on the map.

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238010

This line item is placed in the schedule as a reminder to the FDOT Project Manager to perform an interim grade in the FDOT Consultant Grading System.  This is utilized so that the Consultant Firm has some feedback as to their current performance on the project.  Any questions concerning the Grading System can be addressed by the FDOT Professional Services unit.

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900050

The intent of this meeting is to do a parcel by parcel review of the right of way requirements necessary for the construction and maintenance of the project including driveway tie-ins. The R/W Surveyor will basically overlay the R/W requirements and LOC provided by the EOR on the R/W Map and will provide sets at the meeting.  The purpose is to address all final comments and establish the final right of way requirement needs.  The parcel revision tracking form (aka. R/W Change Tracking Form) must be submitted to the Department no more than three (3) working days after the meeting.

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133040

This report will address the 30% review comments and any new structural issues.

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115040

The purpose of this submittal is to communicate essential project information to the Geotechnical and Hydraulic Engineers to ensure that all remaining calculations can be performed using actual structural shapes, loads and dimensions. This submittal is only a partial plans submittal and the requirements vary depending on the category of structure (PPM 26.11.2).

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272010

Submittal of Permit Application Package and responding to requests for additional information from regulatory agencies. 

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298060

This is the third of four scheduled Right of Way estimate updates. The Project Manager and the EOR will need to meet with the FDOT R/W Cost Estimates/Design Support section to update the anticipated right of way needed for the project. You will need to include all potential ponds, corner clips, and strip takes. You will also need to have a special estimate done for alternate ponds identified in the negotiated scope.  A field review with a minimum of the District Project Manager, Consultant Project Manager, and Right of Way Cost Estimates/ Design Support representative is required.  The purpose of this field review is to identify all proposed take areas and to identify potential problem take areas that should be avoided or minimized to reduce ROW impacts to the project.

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308010

The 60% plans shall be submitted to the following offices for review: State Structures Design Office (as applicable), District Structures Design Office, District Geotechnical Office, District Construction Office and District Drainage Office (as applicable).

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140020

All map sheets (cover, key, detail, reference point) and the partially completed Table of Ownership sheet are required for this review.  FDOT Surveying & Mapping sends one set of the 60% R/W Map to affected Utility Companies.

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133050

This report will address the 60% review comments and any new structural issues including walls, etc.

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115050

The design and the plans production shall be 100% complete at this stage. The EOR should have resolved all 30% and 60% structures plans review comments and developed the plans for completion (PPM 26.11.3).

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315050

FDOT Surveying & Mapping unit will request the final Control Map package which includes mylars of all maps sheets along with the required number of certified paper copies and other supporting documentation (i.e., final field books).

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325010

See explanation of TIITF under the TIITF Determination activity above.  If required, the preparation of the sketch and legal description is started at the same time at the 90% R/W Map development stage.  The survey field work required to support the certified sketch was completed under the R/W Survey activity above.

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139020

All existing easements are added to the R/W Map based on the title search.  Geometry on the proposed acquisition areas and the remainder parent tract areas is finalized.  Address any title changes reflected in the title search updates as they are received.  Legal descriptions are prepared. 

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146110

This activity is done by FDOT Surveying & Mapping and starts at the same time as the 90% R/W Map development stage.  Updated title searches are provided to the R/W Surveyor as they are finalized.

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140030

All map sheets (cover, key, detail, reference point, table of ownership) and legal descriptions on all take areas.  The R/W Surveyor will send one set of the 90% R/W Maps to the EOR for a comparison review of the R/W Maps against the design plans to ensure the existing and/or proposed r/w agree and that sufficient r/w has been established for the project construction and future maintenance.  If a TIITF Easement is part of the scope, the sketch and legal are required to be submitted for review to the Department along with the map review.

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971010

Right-of-way appraisal, acquisition and relocation administrators field trip the project; team members are identified; general consultant for appraisal support is selected; parcel summary sheets are drafted.

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264040

Review utility marked up plans as they are received for content and coordinate review with the designer. Send color markups to district utility office and resident utility office for review along with your QC documentation.

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303010

The consultant shall attach a signed Conformance to Quality Control letter to the submittal.  After the phase review ends, the consultant should prepare responses within 2 weeks of the end date.  The responses shall be attached to the Concurrence for Review letter and forwarded to the FDOT Project Manager for concurrence from the department.  Concurrence from the Department is a requirement before proceeding to the next design phase.  At this stage, the design of the project should be complete, with all major cost pay items loaded and quantified.

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184010

Submit sealed Load Rating Report with Final Contract Plans (100% Plans if Design-Build). Seal both summaries (Excel & CADD). PDF or ZIP formats are preferred; paper is acceptable. One report per structure. Once approvals are given, a finalized Load Rating - Post Construction Sheet (Excel format) is sent to the FDOT Structures Maintenance Engineer for the project files.

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308020

The 90% plans shall be submitted to the following offices for review: State Structures Design Office (as applicable), FHWA (as applicable), District Structures Design Office, District Geotechnical Office, District Construction Office, District Structures & Facilities Office, District Drainage Office (as applicable) and District Specifications Office (as applicable).

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139030

This map stage should be limited to addressing minor review comments, if any, from the 90% R/W Map and Legal Description review, and addressing all final title changes, if any, based on the updated title searches. 

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303030

This is the timeframe that the EOR has allotted to respond to comments incurred from the Final Plans review.  The EOR should discuss all comments with the individual reviewers to resolve the issues.  Any comments that are in conflict should be resolved with the FDOT PM.  The FDOT PM should work with all review units to ensure timely reviews and needs to get comments to the EOR in a timely manner.  Written responses to the comments documenting the verbal resolutions should be sent from the EOR to the FDOT PM.  A copy of all comments and responses should be attached to the phase review concurrence letter and forwarded to the FDOT PM for concurrence from the Department.

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140040

If the 90% R/W Map and legal description review comments are minor and there are no title changes, this review stage is usually waived.

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115060

The EOR shall make all authorized changes necessary to complete the plans and technical special provisions (TSP) after resolution of the 90% comments. The EOR shall also submit a list of changes made to the plans or specifications that were not directly related to the 90% review comments (PPM 26.11.4).

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113040

This phase is set to complete the final touches on the design and quantities based on the resolutions to the Final (Phase III) Plans review.

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359020

The FDOT Project Manager will confirm local support after responses to comments are complete for the Final Plans review.  Prior to and during Review and Responses to Comments, the FDOT Project Manager should be coordinating with Local Agencies to confirm local support for the project.  Local support should be confirmed prior to proceeding to 100% plans coordination.  At this time, assessment of further involvement with Local Agencies should take place based on the project schedule and funding.  Further involvement may include Partnering Meetings, etc.

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157010

R/W map mylars and certified legal descriptions (certified TIITF Sketch, if applicable) are finalized and received by FDOT Surveying & Mapping.  The EOR will provide the R/W Change Tracking Form and a Compatibility Letter (that confirms the r/w shown on the maps is sufficient to build the project and is comparable to the r/w requirements denoted on the design plans.).

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144010

This activity is done by FDOT Surveying & Mapping.  Includes final analysis of the title search, flag sheets and title documents prepared. Map sets and individual sheets printed and outlined in color, and parcel folders prepared.

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133060

This signed and sealed report shall include final bridge foundation and wall analyses.

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310050

This time frame is established so the Engineer of Record can demonstrate to the FDOT that the plans were updated according to the resolutions from the Final (Phase III) Plans and are now final.

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131030

This signed and sealed report will address the Phase III review comments.

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201010

The development of the actual design plans is completed.  All comments from prior phase reviews have been resolved and the plans have all appropriate changes incorporated.  These plans are ready to be signed and sealed.

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201020

This submittal is required at the same time plans are complete.  The submittal incorporates all the remaining design survey done for the project and includes all the required final microstation drawings, the appropriate survey certifications and the EOR's letter of satisfaction of the design survey product.

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298090

This is the final Right of Way estimate update. The Project Manager and the EOR will need to meet with the FDOT R/W estimates section to update the anticipated right of way needed for the project. You will need to include all potential ponds, corner clips, and strip takes.

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268010

Maps, Title Documents and Parcel Folders delivered to R/W Administration.

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208010

This defines the time period which allows the FDOT to hire a consultant fee appraiser to perform appraisal services.  During this period the FDOT Appraisal Administrators review the project, discuss a general scope of services and determine appropriate contracting services.  The appraisal services are then advertised or contracted with a districtwide contract

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222010

All Permits necessary for construction of the project have been obtained.  These permits include but are not limited to water management district permits, ACOE, Coast Guard, NPDES, local government, etc.

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120010

The appraisal activity is the period of time allotted for the submission of all real estate appraisals required for the initial negotiation of the identified right-of-way project.

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143010

The time period for review of the real estate appraisals by FDOT Appraisal Review staff.  The appraisals are approved for use in the negotiations to purchase required right-of-way for a project.

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121010

The time period for presenting offers and negotiating with property owners/representatives to purchase right of way parcels.  The initial offer is based on approved compensation determined by the review appraiser.  The r/w agent attempts to negotiate a settlement agreement that will allow the parcel to be closed without condemnation. The negotiation end date is the date of the final order of taking for the project.

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359050

This meeting is held when a project does not immediately go to construction at the conclusion of design.  The time spent while the project is "on the shelf" or in Right of Way, can be periods of leadership changes, priority changes or continued development within the Local Agencies.  During these periods, the Project Manager should make annual contact with the local agencies, advising of the status and inquiring if there are any changes the Department should be aware of.  The Local Agency Partnering Meetings are a good opportunity to perform this annual contact.  Depending on the feedback received, additional public involvement efforts may be necessary to ensure continued support and consensus of the project.

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240010

This date is when all unacquired parcels on a project are to be submitted to be prepared for eminent domain action. 

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273010

The date by which the final order of taking must take place in order for the project to be cleared by the scheduled Right-of-Way Certification date.

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125010

As soon as right of way parcels are closed and FDOT has physical possession, any improvements on the property are cleared.

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359051

This meeting which is held 365 days after the Initial Annual Local Agency Contact Meeting, to update Local Agencies on the status of the project.  The time spent while the project is "on the shelf" or in Right of Way can be periods of leadership changes, priority changes and continued development within the local agencies.  During these periods, the Project Manager should make annual contact with the Local Agency advising of the status and inquiring if there are any changes the Department should be aware of.  The Local Agency Partnering Meetings are a good opportunity to perform this annual contact.  Depending on the feedback received, additional public involvement efforts may be necessary to ensure continued support and consensus of the project.

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255010

The project is certified clear for construction when FDOT has title to all the right-of-way, relocation is complete and all improvements have been cleared.

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933010

Essentially this is an advanced Production date.  All items should be complete prior to this date including contract time, utility certification, permits need to be cleared, R/W needs to be cleared, plans should be completed, JPA's completed, R/R coordination cleared, FAA coordination completed, etc.  Once the whole package is compiled, the FDOT PM should send an e-mail to the DCPMA stating that the project is now DCPME ready and can be entered into specs if needed. Bringing the project in early allows the Specifications unit to better allocate resources to handle a diversified and unpredictable workload.

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171010

The period of time, measured in calendar days, allowed for completion of the construction contract including all holidays and special events.

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310020

This is a communication meeting between the Project Manager, Engineer of Record, EDelivery person (In-House/Consultant), Estimates, Construction, and Specs to discuss any outstanding issues and commit to dates for the Production and Final Submittals to Specs. NOTE: This is all part of the Spec Phase.

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242010

This is the time between electronic deliverables going to Specs, at which time Specs and CADD will do their review, and the start of Production (or earlier) and ending at Fully Electronic Transmittals Due To Tallahassee or District Contracts

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242010

This is the date committed for the completion of the project and marks the date that the project will be entered in to the Specifications phase. All other aspects of the project are complete, including the specifications preparation.

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359025

This meeting should take place 4 months prior to the Plans Update Phase.  For this meeting the project manager will re-contact the City and County Manager's office to inform them of the beginning of the design update phase, and to inquire as to which City/County Departments need to be included on project correspondence.  A summary of the scope of the project should be provided and invitations to a Plans Update Design Team Meeting should be extended.  If the local agencies have new or modified design request, they should also be discussed at this meeting.

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220010

The Plans Update Design Team Meeting is intended to review the designer's approach to the final updated design of all major elements of the project and resolve any differences.  Utility owners and local agency representatives are encouraged to attend. 

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164020

After negotiations for plans update phase is completed, this is the time period where the FDOT Project Manager, Negotiator, and Prime Consultant gather all the finalized documents (scope of services, units, and staff manhour estimates, audit packages, etc.) necessary for developing a complete contract package. Negotiator to submit complete package to Professional Services for successful execution.

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220020

The plans update process begins when final contract plans, specification and estimates (PS&E) package has been on the shelf for any significant period (approximately nine months). The update process depends on the type of project, the adequacy and appropriateness of the original design controls and standards, and the original scope and objectives. The extent of the update process should be determined based on both engineering and management input. Contract plans must be reviewed for current requirements, including standard indexes, specifications, pay items and design criteria. Agreements with outside entities such as Utility/Agency Owners (UAOs), maintaining agencies and local agencies must be reviewed. 

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139060

Update Survey necessary for designers and engineers of record to utilize during plans update phase.

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139070

Update R/W Map if there is a substantial delay from the R/W Map Complete activity to Doc’s to R/W activity for the project (r/w acquisition not funded or several years out).  Determination as to whether this activity is required or not on any given project is made by the District Surveyor.

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125030

Description will be updated soon.

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272040

The time period for verifying permits are not expired or are close to expiring and require permit extensions. If the permit has expired, the Consultant is responsible for coordinating with the D5 Permit Coordinator and assisting with filing for a permit extension(s).

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220030

This review begins once updated plans are complete.  The FDOT PM should use the transmittal forms located on the Department's Electronic Review Comments (ERC) website for this submittal (note: plans should be distributed to Local Agencies and public transportation entities within the project's influence).  In addition to the submittal form, the consultant shall attach a signed Conformance to Quality Control letter.  At this stage, the design of the project should be complete, with all major cost pay items loaded and quantified.  After the phase review ends, the consultant should prepare responses within 2 weeks of the end date and submit those responses for concurrence from the Department.  A signed Concurrence for Review letter is a requirement before proceeding to the next design phase.

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264020

Review utility marked up plans as it relates to the Utility Work Schedule or No Conflict Letter(s)for content and coordinate review with the designer. Send color markups and schedules or No Conflict letter to the district utility office and resident utility office for review and comment. The Utility Coordinator/EOR is responsible for providing documented QC/QA to be submitted with each utility deliverable. This is to consist of written review comments with resolution.

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264030

Description will be updated soon.

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264050

Description will be updated soon.

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173010

The FDOT Railroad Coordinator contacts railroad representatives advising them of active projects within or near their railroad facilities. This contact is done in writing and includes a project description and projected fiscal year funding information.

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359030

The FDOT Project Manager will confirm local support after Responses to Comments are complete for the updated plans review.  Prior to and during Review and Responses to Comments, the FDOT Project Manager should be coordinating with Local Agencies to confirm local support for the project.  Local support should be confirmed prior to proceeding to Production.

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222020

All updated permits necessary for construction of the project have been obtained. These permits include but are not limited to water management district permits, ACOE, Coast Guard, FFWCC, etc.

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310010

This time frame is established so the Engineer of Record can demonstrate to the FDOT that the plans were updated according to the resolutions from the Final (Phase III) Plans and are now final.

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266010

This includes hours for transmitting utility files to the DUO and preparation of the Utility Certification Letter. The CONSULTANT shall certify to the District Utility Office the following: All utility negotiations (Full execution of each agreement, approved Utility Work Schedules, technical special provisions written, etc.) have been completed with arrangements made for utility work to be undertaken and completed as required for proper coordination with the physical construction schedule.

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201050

The development of the updated design plans is completed.  All comments have been resolved and the plans have all appropriate changes incorporated.  These plans are ready to be signed and sealed.

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279010

The purpose of this memo is to inform the FDOT Project Manager of any railroad involvement within the project limits. This memo is issued by the FDOT Railroad Coordinator and sent to the FDOT Project Manager for further distribution.

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359052

This meeting, which is held 365 days after the 2nd Annual Local Agency Contact Meeting, is held to update Local Agencies on the status of the project.  The time spent while the project is "on the shelf" or in Right of Way can be periods of leadership changes, priority changes and continued development within the Local Agency.  During these periods, the Project Manager should make annual contact with the Local Agencies advising of the status of the project and inquiring if there are any changes the Department should be aware of.  The Local Government Partnering Meetings are a good opportunity to perform this annual contact.  Depending on the feedback received, additional public involvement efforts may be necessary to ensure continued support and consensus of the project.

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212010

The date that the Contract File (inclusive of plans, specifications, etc) are transmitted to Tallahassee or District Contracts, so that Contracts Office can advertise the project, allowing contractors to bid.

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359060

Prior to letting, the Local Agencies should be contacted once again.  The purpose of this final design contact would be to inform them of the project moving to letting and construction, review the final outcome of Local Agency issues, and provide contact information for the Resident Construction Office that will be responsible for the administration of the construction and continuing public involvement efforts for the Department.  Specifically, the contact information for the Resident Engineer and Resident's Public Information Specialist should be provided to the Local Agencies.  The recommended approach for this final contact is a telephone call to the primary project contact for each Local Agency, followed by an email to all Local Agency personnel involved in the project.  Include the Resident office staff in this email as they (the Resident Office) will again contact locals immediately prior to the Contractor beginning construction operations.

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280010

The date that the Department opened the bid proposals from Contractors.

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233020

Professional Services (Contract Writer) requests the final negotiated dollar amount via the Contract Funds Management System (CFM). The FDOT Project Manager is responsible to ensure this task is completed by the Contract Writer.

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302040

This is the time frame that the EOR has to update the Initial Plans (Phase II) with the comments and changes received from the Initial Plans Review. The plans should be updated prior to making utility contracts.

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971020

Pass the Torch Meeting is intended to transfer all relevant production project information to construction.  Right of Way is responsible for scheduling these meetings within two weeks of the project letting date.  Representatives should include the Design project manager, the consultant, the appraiser, R/W general consultant, R/W agents, Legal, Access Management representative, utilities and construction.  The agenda is a parcel by parcel discussion of the issues and commitments made from the PD&E, Design, Right of Way, Utilities, and Legal.  Construction is provided with a notebook containing parcel ownership information, aerial photographs, cure plans and hard copies of right of entries, final judgments, deeds, easements, etc.  A right of way contact is designated for continued support throughout the project construction.  A right of way team leader chairs the meeting and provides the minutes.

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