Work Program Development & Operations
Work Program Instructions for Fiscal Years 2013-2017 - September 9, 2011

Change Logs

Changes Log - January 05, 2012 (.pdf - 257 KB)
Changes Log - November 28, 2011 (.pdf - 83 KB)
Changes Log - November 01, 2011 (.pdf - 257 KB)
Changes Log - September 20, 2011 (.pdf - 122 KB)

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Supplements

Economic Stimulus (.pdf - 62 KB)

Federal Stimulus Program Plan/Work Program/Budget Crosswalk (.pdf - 51 KB)

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Part I - Introduction (.pdf - 45 KB)

Chapter 1: Organization of the Work Program Instructions

1. Overview
   Part I - Introduction
   Part II - General Instructions
   Part III - Programming Guidelines
   Part IV - Federal Aid Program and Processes
   Part V - Production Management
   Appendix
2. Legislation

Part II - General Instructions (.pdf - 372 KB)

Chapter 1: Developing, Adopting and Managing the Work Program

1. Policy Guidance
2. Florida Transportation Plan
3. Investment Policy (Allocation of Flexible Capacity Funds)
4. Program and Resource Plan
5. Developing Adopting, and Maintaining the Work Program
6. Updating the Work Program in the Work Program Administration System (WPA)
7. Use of State Funds

Chapter 2: Development of District and Turnpike Enterprise Work Programs

1. Requirements mandated by Florida Statutes
2. Requirements mandated by the Title 23 United States Code (Title 23 U.S.C.)

Chapter 3: Responsibilities for Work Program Development

1. District Secretaries and Executive Director of Florida's Turnpike Enterprise
2. Central Office
3. Statewide Program Managers
4. District/Turnpike Enterprise Work Program Managers
5. Detail listing of Work Program Responsibilities

Chapter 4: Responsibilities for Review of the Tentative Work Program

1. Annual Central Office Review
2. Florida Transportation Commission

Chapter 5: Submission and Adoption of Tentative Work Program

1. Legislative Budget Request (LBR)
2. Adoption of Tentative Work Program

PART III - Programming Guidelines

Table of Contents (.pdf - 63 KB)

Chapter 1 - Administration (.pdf - 106 KB)

1. General Overview
2. Programming Guidelines
3. Fixed Capital Outlay
4. Human Resource Development
5. Financial Considerations
   1. Boxes (Contingency, Reserve and Target)
      1. Overview
      2. Programming Guidelines
         1. Methodology for Box Item Analyses
         2. General Assumptions
         3. Public Transportation, Planning, Maintenance and Operations, FCO, and Administration Programs
         4. Construction Cost Inflation Factors
   2. Targets (Schedule B)
      1. Overview
         1. Target Definition and Review Criteria
   3. Right of Way and Bridge Bonds
   4. Estimates
6. Legal Expenses Directly Related to a Specific Financial Project
7. References

Chapter 2 - Advanced Construction (.pdf - 44 KB)

1. Overview
2. Programming and Balancing Guidelines

Chapter 3 - Amendments (.pdf - 220 KB)

1. Overview
   1. Work Program Amendments
   2. Budget Amendments and the Legislative Budget Commission
2. Programming Guidelines
   1. Creating an Amendment
   2. EOG Amendments Require the Following Status Designations in FM
   3. Clarifications for Determining When an EOG Amendment is Required
   4. Emergency Situations
   5. Changes to the Tentative Work Program
3. Reference

Chapter 4 - Arterials (.pdf - 40 KB)

1. Overview
   1. Regionally Significant Transportation Facilities
2. Programming Guidelines

Chapter 5 - Bridge Repair & Replacement (.pdf - 83 KB)

1. Overview
1. Bridge Replacement
2. Bridge Repair and Rehabilitation
3. Emergency Repairs
2. References

Chapter 6 - Construction Engineering and Inspection (.pdf - 71 KB)

1. Overview
2. Programming Guidelines
3. Reference

Chapter 7 - County Incentive Grant Program (.pdf - 118 KB)

1. Overview
2. Programming Guidelines
3. References

Chapter 8 - Earmarks/Proviso Funds (State Funds) (.pdf - 35 KB)

1. Overview
2. Programming Guidelines
3. References

Chapter 9 - Economic Development Transportation Program (.pdf - 36 KB)

1. Overview
2. Programming Guidelines

Chapter 10 - Emergencies/Disasters (.pdf - 272 KB)

1. General Overview
   1. For Emergencies/Disasters Which May Qualify for Federal Reimbursement
      1. Before/Preparation for an Emergency/Disaster
      2. After an Emergency/Disaster
      3. Criteria for Establishing Contract Work Program Items
      4. For Emergency Repair Projects
      5. For Permanent Restoration Projects
   2. For Other Department - Declared Emergencies
2. General Information about Contract Items
3. Programming Guidelines
   1. Emergency Financial Project Number System
4. Programming Other Department-Declared Emergencies
5. References

Chapter 11 - Environmental (.pdf - 126 KB)

1. Contamination Assessment and Remediation (CAR)
2. Cultural Assessments
3. Environmental Resource Permits
4. National Pollutant Discharge Elimination System (NPDES) Program Municipal Separate Storm Sewer System (MS4) Program
5. R/W Land and Ecosystem Management Programs for Environmental Mitigation (DEM Funds) - Uplands
6. Environmental Mitigation - Wetlands
7. Advanced Environmental Mitigation - Wetlands
8. Transportation Enhancement Program
9. References

Chapter 12 - Federal Aid Funds used off the State Highway System (.pdf - 108 KB)

1. Overview
2. Programming Guidelines
   1. Programming STP Urban Funds
   2. Programming STP Non-Urban Funds
   3. Programming Emergency Relief (ER) Funds
3. References

Chapter 13 - Florida Highway Patrol Service Contracts (.pdf - 50 KB)

1. Overview
2. Programming Guidelines

Chapter 14 - Highway Beautification (.pdf - 71 KB)

1. Overview
   1. Responsibilities for the Highway Environmental Benefits Enhancement (Beautification) Program
   2. Project Eligibility Criteria
   3. Highway Beautification and Environmental Benefits Enhancement Targets
   4. Highway Beautification Maintenance Grants
2. Programming Guidelines
3. References

Chapter 15 - Intelligent Transportation System (ITS) (.pdf - 135 KB)

1. Overview
   1. ITS Projects
   2. Ten Year ITS Cost Feasible Plan
   3. Statewide SIS ITS Funds
   4. Operations and Equipment Replacement Costs
2. Programming Guidelines
   1. Stand Alone ITS Projects
   2. CVISN ITS Projects
   3. ITS Programmed Within Construction
   4. ITS Equipment Replacement
   5. ITS Routine Maintenance (M & O Contracts)
   6. ITS Operations Contracts
   7. Rapid Incident Scene Clearance (RISC)
3. References

Chapter 16 - Job Costing (.pdf - 103 KB)

1. Project Cost Management (PCM)
2. Indirect Projects
3. Districtwide and General Consultant Projects
4. Job Costing References

Chapter 17 - Local Agency Program (LAP) (.pdf - 76 KB)

1. Overview
2. Programming Guidelines
3. Reference

Chapter 18 - Local Funds (.pdf - 126 KB)

1. Local Funds - General
2. Local Government Advance/Reimbursement Program
   1. Overview
   2. Advances within the 5-year Adopted Work Program (LFR)
   3. Programming Guidelines - Advances within the 5-year Adopted Work Program
   4. Advances from outside the 5-year Adopted Work Program (LFRF)
   5. Programming Guidelines - Advances from outside the 5-year Adopted Work Program
3. LFR/LFRF Reimbursement Schedule
4. Proportionate Fair Share Agreements
5. References

Chapter 19 - Location Info for Roadways and Bridges (.pdf - 149 KB)

1. Overview
   1. Road - Item Segment Location (WP07) Screen
   2. Bridge - Item Segment Location (WP10) Screen
   3. Location Minor Work Mix Road (WP11) Screen
   4. Financial Relocation Screen (WP23) Screen

Chapter 20 - Maintenance (.pdf - 393 KB)

1. Routine Maintenance
2. Outdoor Advertising Mitigation program
3. References

Chapter 21 - Materials/Testing and Applied Research (.pdf - 39 KB)

1. Materials/Testing
2. Applied Research

Chapter 22 - Motor Carrier Compliance (.pdf - 10 KB)

1. Overview
2. Programming Guidelines
3. Reference

Chapter 23 - Planning (.pdf - 293 KB)

1. General Overview
   1. Planning Consultants and Grants
   2. In-House Planning, Including Operations Consultants
   3. Metropolitan Planning
   4. Efficient Transportation Decision Making (ETDM)
2. References

Chapter 24 - Preliminary Engineering (.pdf - 57 KB)

1. In-House Preliminary Engineering
2. Preliminary Engineering Consultant
3. Value Engineering
4. Reference

Chapter 25 - Project Development and Environmental (PD&E) (.pdf - 45 KB)

1. Overview
2. Programming Guidelines
   1. In-House PD&E
   2. Consultant PD&E
3. References

Chapter 26 - Public Transportation (.pdf - 662 KB)

1. General Overview
2. General Programming Guidelines
3. Aviation
   1. Overview
   2. Programming Guidelines
   3. "United We Stand" License Plate Proceeds
4. Intermodal Access Program
   1. Overview
   2. Programming Guidelines
5. Rail
   1. Overview
   2. Programming Guidelines
   3. Rail/Highway Crossing
   4. South Florida Rail Corridor
6. Seaports
   1. Overview
   2. Programming Guidelines
   3. Seaports - Non-Budgeted
7. Transit
   1. Overview
   2. Programming Guidelines
   3. Job Access and Reverse Commute Program (JARC)
   4. New Freedom Program
   5. New Starts Transit Program
   6. Transfer of STP Funds to the Federal Transit Administration
8. Strategic Intermodal System for PTO
9. In-House Programming - PTO
10. References

Chapter 27 - Rest Areas (.pdf - 58 KB)

1. Overview
2. Programming Guidelines

Chapter 28 - Resurfacing (.pdf - 401 KB)

1. Overview
   1. Responsibilities for the Resurfacing Program
   2. Pavement Condition Targets
   3. Project Eligibility Criteria
   4. Concrete Pavement Projects
   5. Alternate Pavement Bids
   6. Pavement Only Project (POP) Maintenance Resurfacing Guidelines
2. Programming Guidelines
3. References

Chapter 29 - Right of Way (.pdf - 126 KB)

1. General
2. Right of Way Land
3. Right of Way Support
4. References

Chapter 30 - Rural Economic Development Initiative (REDI) (.pdf - 104 KB)

1. Overview
   1. Definitions
   2. Eligibility
   3. Process
   4. Programming Guidelines
2. References
3. District Contact List

Chapter 31 - Safety (.pdf - 153 KB)

1. Highway Safety Improvement Program
2. SKID Hazard Elimination Program
3. Highway Safety Grant Program
4. High Risk Rural Roads
5. Safe Routes to School
6. Bicycle and Pedestrian Considerations
7. References

Chapter 32 - Small County Outreach Program (.pdf - 395 KB)

1. Overview
2. Programming Guidelines
3. Reference

Chapter 33 - Small County Road Assistance Program (.pdf - 157 KB)

1. Overview
2. Programming Guidelines
3. References

Chapter 34 - Special Contracting Methods (.pdf - 117 KB)

1. Alternative Contracting Methods
   1. Overview
      1. A + B Bidding
      2. Lane Rental
      3. No Excuse Bonus
      4. Liquidated Savings
      5. Incentive/Disincentive
      6. Warranty Clause
      7. Lump Sum
      8. Performance Based Contracting
      9. Design Build - Major
2. Innovative Contracting Methods
   1. Overview
      1. Design Build Contracting - Minor
      2. Bid Averaging Method (BAM)
      3. Construction Management at Risk (CM@RISK)
      4. FHWA Special Experimental Projects (SEP)
      5. American Recovery and Reinvestment Act of 2009 (ARRA)
3. Fast Response Contracting
   1. Overview
   2. Programming Guidelines
      1. Alternative and Innovative Contracting
      2. Design Build
      3. Fast Response
      4. CM@RISK
4. Methods to Address Budgetary Constraints and Inflationary Risks
   1. Maximum Budget Specification
   2. Scope Alternates
   3. Design Build - Projects Estimated at $100 Million or Greater
5. Public Private Partnerships (P3)
   1. Project Advancement
   2. New Projects
   3. Leasing Existing Facilities
6. Reference

Chapter 35 - State Infrastructure Bank (.pdf - 115 KB)

1. Overview
2. Programming Guidelines
   1. Capitalization of the SIB
   2. State Funded SIB Loans
   3. Federally Funded SIB Loans
   4. SIB Loan Transfers to Turnpike Enterprise
3. References

Chapter 36 - Strategic Intermodal System (SIS) (.pdf - 287 KB)

1. Strategic Intermodal System (SIS)
   1. Overview
      1. Ten Year Plan (SIS)
2. Florida Intrastate Highway System
   1. Overview
   2. Programming Guidelines
      1. Interstate
      2. Use of District Allocated Funds on SIS/FIHS Capacity Projects
      3. Turnpike Enterprise
      4. SIS/FIHS Traffic Operations
3. References

Chapter 37 - Surveying (.pdf - 19 KB)

1. Project Surveys
2. R/W Monumentation

Chapter 38 - Traffic Operations (.pdf - 27 KB)

1. Overview
2. Programming Guidelines
3. References

Chapter 39 - Transportation Disadvantaged (.pdf - 25 KB)

1. Overview
2. Programming Guidelines
3. References

Chapter 40 - Transportation Regional Incentive Program (TRIP) (.pdf - 61 KB)

1. Overview
2. Programming Guidelines
3. References

Chapter 41 - Turnpike Enterprise and Other Toll Facilities (.pdf - 124 KB)

1. Turnpike Enterprise
   1. Overview
   2. Programming Guidelines
      1. Toll Operations - Turnpike Enterprise Facilities
         1. Overview
         2. Programming Guidelines - Toll Operations - Turnpike Enterprise Facilities
2. Non-Turnpike Facilities
   1. Overview
   2. Programming Guidelines
      1. Capital Improvements - Non Turnpike Toll Facilities
         1. Overview
         2. Programming Guidelines - Capital Improvements - Non Turnpike Toll Facilities
      2. Maintenance - Non Turnpike Toll Facilities
         1. Overview
         2. Programming Guidelines - Maintenance-Non Turnpike Toll Facilities
      3. Toll Operations - Non Turnpike Facilities
         1. Overview
         2. Programming Guidelines - Toll Operations - Non Turnpike Toll Facilities
3. Toll Facilities Revolving Trust Fund
4. References

Chapter 42 - Utility Relocation Work (.pdf - 89 KB)

1. Overview
2. Programming Guidelines
   1. Utility Company Performs the Work and is Eligible for Reimbursement
   2. Utility Work Performed by Highway Contractor
   3. Utility Defaults
   4. Utility Work Discovered During Construction Phase
3. References

Chapter 43 - Weigh Stations (.pdf - 24 KB)

1. Overview
2. Programming Guidelines

Chapter 44 - Work Program Administration (WPA) Screens and Reports (.pdf - 2,682 KB)

1. Accessing WPA
2. Basic WPA Screen Information
3. Frequently Used WPA Screens
4. Work Program Reports
   1. Work Program, Budget and FLAIR Reconciliation (Gene Martin Report)
   2. Production Accomplishment Reports (PARs)
   3. Project Allotment Sufficiency (90/10) Report
   4. Asterisk Funds "OOPS" Transactions
   5. Roll Forward
   6. Stability Analysis
   7. Work Program Amendment "Revisions" Report
   8. Projection Analysis Report
   9. Advanced Construction Reports
   10. Resurfacing Monitor
   11. Edit Reports

Part IV - Federal Aid Programs Administered by Federal Highway Administration (FHWA) (.pdf - 1,512 KB)

Chapter 1: Overview of Major Programs

• Introduction
• Section A: National Highway System
• Section B: Interstate Maintenance Program
• Section C: Surface Transportation Program
• Section D: Highway Bridge Replacement and Rehabilitation Program
• Section E: Congestion Mitigation and Air Quality Improvement Program
• Section F: Highway Safety Improvement Program
• Section G: Equity Bonus Program
• Section H: Safe Routes to School Program
• Section I: State Planning and Research Program
• Section J: Metropolitan Planning
• Section K: Recreational Trails Program
• Section L: Forest Highways Program
• Section M: Highways for Life Pilot Program (new)
• Section N: Ferry Boats and Ferry Terminal Facilities
• Section O: Innovative Bridge Research and Deployment Program (name change)
  (Replaces Innovative Bridge Research and Construction Program)
• Section P: Interstate Maintenance Discretionary
• Section Q: Public Land Highways
• Section R: National Scenic Byways
• Section S: Transportation, Community, and System Preservation Program
• Section T: Tolling Programs
  1. Value Pricing Pilot Program
  2. Interstate System Reconstruction & Rehabilitation Toll Pilot Program
  3. Interstate System Construction Toll Pilot Program
  4. Express Lanes Demonstration Program
• Section U: Work Zone Safety Grants (new)
• Section V: Truck Parking Facilities (new)
• Section W: Emergency Relief Program
• Section X: State Infrastructure Bank Program
• Section Y: Transportation Infrastructure Finance and Innovation Act (TIFIA)
• Section Z: High Priority Projects Program
• Section AA: Transportation Improvements

Chapter 2: Financial Provisions

• Section A: Federal Obligation Limitation (a.k.a Obligation Authority)
• Section B: Federal Highway Trust Fund and Taxes
• Section C: Guaranteed Funding
• Section D: Use of Toll Credits toward Non-Federal Share (Soft Match)
• Section E: Advance Construction Program
• Section F: Transferring Federal Funds
• Section G: Federal Indirect Costs
• Section H: Inactive Federal Projects

Chapter 3: Federal Stewardship

• Section A: FHWA Oversight Program
• Section B: Use of Federal Funds on Tolled Roads, Bridges
• Section C: Financial Plans for Major Federal Projects
• Section D: Value Engineering Analysis

Chapter 4: Annual Federal Discretionary Project Solicitation Process

• Section A: Schedule of Activities/Events
• Section B: Responsibilities for Program Coordination
• Section C: Discretionary Programs Contacts
• Section D: Summary of FHWA Discretionary Programs

Chapter 5: Other Federal Program Characteristics

• Section A: Using Federal Funds for early stages of a Project (P D&E, PE and/or R/W) but not Construction
• Section B: Federal and State Funded Projects under a single Contract
• Section C: Projects with minimal shares of Federal Funds
• Section D: Districtwide and General Consultant Contracts
• Section E: Repayment of Federal Funds for Preliminary Engineering and/or Right of Way if Construction is not to be completed

Chapter 6: Statewide and Local Transportation Improvement Programs (STIP and TIPs)

• Section A: Requirements to obtain Approved Federal Authorization
• Section B: State Transportation Improvement Program (STIP)
• Section C: MPO’s Transportation Improvement Program (TIP)
• Section D: Projects Administered by Federal Transit Administration (FTA)
• Section E: Amending the STIP and TIPs
• Section F: Roll Forward Projects in new TIP
• Section G: Administrative TIP amendments for amending old TIP after new TIP is adopted on July 1st

Chapter 7: Authorizing Federal Projects with FHWA

• Section A: Flowchart on Federal Authorization Process
• Section B: Department Procedure No. 350-050-005 Federal Project Authorizations
• Section C: Defining the Federal Project
• Section D: Common Criteria for all Federal Projects
• Section E: Authorizing Highway Planning and Research Projects
• Section F: Authorizing Metropolitan Planning Projects
• Section G: Authorizing Preliminary Engineering Projects (including P D&E)
• Section H: Authorizing Right of Way Projects
• Section I: Authorizing Construction Projects
• Section J: Authorizing Design/Build Projects
• Section K: Authorizing Local Agency Program (LAP) Projects
• Section L: Authorizing National Bridge Inspection Program
• Section M: Authorizing Intelligent Transportation System (ITS) Projects
• Section N: Authorizing Projects in Local Government Advance/Reimbursement Program where repayment is with Federal Funds
• Section O: Authorizing Projects with State Infrastructure Bank (SIB) Loans where repayment is with Federal Funds
• Section P: Authorizing Projects with Transportation Infrastructure Finance and Innovation Act (TIFIA) Loans
• Section Q: Authorizing Federal Lands Highways Projects
• Section R: Authorizing Federal Earmarks
• Section S: Required Statistical Information in FAMS and FMIS
• Section T: Using the "Comments" and "Notes" fields in FAMS and Other Miscellaneous Information

Part V - Production Management (.pdf - 82 KB)

• Chapter 1: Production Management
  Introduction
  1. Scheduling
  2. Letting Process
  3. Advanced Production
     1. Overview
     2. Additional Funding Sources
     3. Definitions
     4. Advanced/Extra Production Target
     5. Advanced Production Potential
     6. PSM System Maintenance
     7. Advanced/Extra Production Tracking and Reporting
  4. References

Appendices 

A - Program Allocation Guide (Schedule "A"):

• Allocation Guide (.pdf - 45 KB)
• Distribution Factors (.pdf - 106 KB)
• Apportionments (.pdf - 137 KB)
• Obligating Constraints (.pdf - 55 KB)
• Federal Funds (.pdf - 257 KB)
• State Funds (.pdf - 212 KB)
• District Dedicated Revenue (.pdf - 67 KB)
• Schedule 'A' Process (.pdf - 47 KB)
• Exhibits - Fund Matrices and STP Logic (.pdf - 38 KB)

B - Program Targets (Schedule "B") (.pdf - 74 KB)

C - Florida Department of Transportation Districts (.pdf - 532 KB)

D - WPA Code Definitions

• D1 - Appendix D Table of Contents and General Work Program Code Reference (.pdf -.pdf - 299 KB)
  • Work Program Item Number, Item Segment, Phase
  • Financial Project, Financial Project Sequence, Pay Sequence, Program Number, Overrun Flag, Transportation System, Old Item Number
  • Contract Class, Item Status, Item Segment Status Updates
  • District Codes
  • Fund Allocation Type
  • Distribution Area Codes, County Codes
  • System Code Interrelationships
• D2 - Bridge Screen Code Table (.pdf -.pdf -35 KB)
• Quick Reference Lists
  
  • D3 - Fund Codes (.pdf -.pdf -33 KB)
  • D4 - Fund Groups (.pdf -.pdf -92 KB)
  • D5 - Program Numbers (.pdf -19 KB)
  • D6 - Work Mix Groups (.pdf -181 KB)
  • D7 - Item Group Identifiers (.pdf -89 KB)
  • D8 - Project, Scheduling, and Management (.pdf -25 KB)
  • D9 - Standard Statewide Abbreviations for Use on Project Descriptions (.pdf -28 KB)
  • D10 - Work Program Budget Categories(.pdf -23 KB)

E - Program Plan/Work Program/Budget Crosswalk (.pdf - 46 KB)

Phase Group/Phase Type/Transportation System Crosswalk (.pdf - 17 KB)