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Chapter |
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Table of Contents |
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Chapter 1 |
INTRODUCTION |
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1.1 |
PURPOSE |
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1.2 |
AUTHORITY |
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1.3 |
SCOPE |
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1.4 |
REFERENCES |
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1.5 |
BACKGROUND |
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1.6 |
DEFINITIONS |
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1.7 |
DISTRIBUTION |
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1.8 |
REVISIONS AND ADDITIONS |
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1.9 |
TRAINING AND FORMS |
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CHAPTER 2 |
PROCUREMENT AUTHORITY & ETHICS |
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CHAPTER 3 |
PROCUREMENT UNIT RESPONSIBILITIES |
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CHAPTER 4 |
PLANNING TIME FOR PROCURMENT (LEAD TIME) |
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CHAPTER 5 |
PROCUREMENT METHODS |
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5.1 |
Department District Warehouse Items |
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5.2 |
Other state agency |
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5.3 |
RESPECT |
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5.4 |
PRIDE |
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5.5 |
DMS State Term Contracts |
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5.6 |
Exceptions to DMS State Term Contracts |
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5.7 |
Agency (Department) Term Contracts |
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5.8 |
Alternate Contract Sources |
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5.9 |
State Purchasing Agreements |
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5.10 |
Exempt Procurements |
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5.11 |
Single Sources |
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5.12 |
Discretionary Purchases of Category Two or less |
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5.13 |
Competitive Solicitations Greater than Category Two
(ITB, RFP, ITN) |
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CHAPTER 6 |
SPECIAL APPROVALS & ADDITIONAL REQUIREMENTS |
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6.1 |
Advance Payments |
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6.2 |
Voice-Related Communications Equipment and Services |
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6.3 |
Information Technology Resources (ITRs) |
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6.4 |
Mobile Equipment |
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6.5 |
Copiers |
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6.6 |
Printing |
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6.7 |
Prior Approval/Justifications and Prohibited
Expenditures |
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6.8 |
Moving Department Employees |
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6.9 |
Leases, Rentals, and Lease Purchase Agreements |
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6.10 |
Lease of Buildings |
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6.11 |
Hazardous Materials |
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6.12 |
Trade-In on Replacement Equipment |
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6.13 |
Assessment Protocol for Replacement Equipment |
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6.14 |
Federally Funded Projects |
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6.15 |
Tangible Personal Property |
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6.16 |
Outsourcing of Services |
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CHAPTER 7 |
CONTRACT DOCUMENTS |
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7.1 |
PURCHASING CARD |
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7.2 |
MFMP PURCHASE ORDER |
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7.3 |
MFMP CONTRACT (formerly called Master Agreement) |
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7.4 |
WRITTEN AGREEMENT |
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7.5 |
Right of Way Invoice Transmittal |
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7.6 |
Contract Management |
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7.7 |
FACTS Reporting Requirements for Contracts |
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7.8 |
DFS Contract Review Requirements |
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CHAPTER 8 |
ATTACHMENTS TO PROCUREMENT REQUISITIONS |
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8.1 |
Confidential Information |
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8.2 |
Detailed Specifications or Scope of Services |
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8.3 |
Informal Quotes/Bids/Proposals |
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8.4 |
Single Source Justification |
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8.5 |
State Purchasing Agreement Documentation |
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8.6 |
DMS State Term Contracts |
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8.7 |
Contract Attestation |
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CHAPTER 9 |
SPECIAL REQUIREMENTS |
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9.1 |
Employees, Former Employees, Relatives as Independent
Contractors |
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9.2 |
Insurance and Bonds |
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9.3 |
Procurement with MBE Utilization |
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9.4 |
Procurement with DBE Considerations |
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9.5 |
Contract Renewal |
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9.6 |
Contract Extension |
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9.7 |
Termination and Default |
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9.8 |
Training Services |
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9.9 |
Contract Employees Driving Department Vehicles |
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9.10 |
Use of Department Space by Consultants |
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CHAPTER 10 |
SECRETARY DECLARED EMERGENCY PURCHASES |
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CHAPTER 11 |
GOVERNOR DECLARED EMERGENCY PURCHASES |
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CHAPTER 12 |
OTHER PROCUREMENT UNIT RESPONSIBILITIES |
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12.1 |
Approved Vendor List |
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12.2 |
Monitoring Vendor Performance |
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12.3 |
Annual Review of Procurements |
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12.4 |
Local Charge Accounts |
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12.5 |
MFMP System |
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12.6 |
Quality Assurance |
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12.7 |
Quality Control |
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12.8 |
Procurement Training |
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12.9 |
Annual Report |
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CHAPTER 13 |
PURCHASE ORDER AND CONTRACT PROCUREMENT FILES |
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13.1 |
Purchase Order Files |
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13.2 |
Contract Procurement Files |
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13.3 |
General Office Files |
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13.4 |
Signature Authorization File |
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