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Office of Inspector General

Office of Inspector General / Programs and Services / Investigations Preparation

Investigations Preparations

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Investigations? What You Need to Know

 

We hope this information will help reduce any stress you may be feeling about your upcoming investigation.  Our goal is to provide information that will help you make a positive impact in your area.  

What Prompts an Investigation?
An investigation is normally initiated when a complaint or allegation is received by letter, telephone (hotline), or on the web-based complaint form. 

What is the Process? 
Based on the severity of the allegation, an investigation may be initiated by the Office of Inspector General or a request for inquiry may be forwarded to management.  In either case, complaints are documented, numbered and maintained of file.  Investigative activity is documented including witness contacts and a formal report is issued.  When an investigation is complete, a conclusion is reached regarding whether the allegation has been unfounded, not sustained, sustained, exonerated or policy failure.  As required by Section 20.055,Florida Statutes, information will be provided to law enforcement when there may be a violation of criminal law. 

What happens if a determination of sustained is reached?
When an investigation is categorized as sustained, it is referred to management for action. Managers confer with personnel managers, senior management and the Office of General Counsel to determine the appropriate level of action to be taken.  Once this action is finalized, managers notify the OIG of the outcome.

What are my responsibilities as a Manager? 
As a Manager, you may be briefed on an allegation that is under investigation.  Before informing others of the known allegation, contact the assigned investigator firstsenior management may have already been informed.    If an employee under your supervision is scheduled for an interview as a witness, he or she must cooperate in accordance with FDOT policy 001-450-002.  If an employee under your supervision is scheduled for an interview as a subject, he or she must also cooperate in accordance with FDOT policy 001-450-002.  When the employee appears at the designated place and time, the investigator will provide more information.  

What are my responsibilities as a Witness?
As a Witness, you may be asked questions about another person or situation. While it may be uncomfortable answering, the investigator needs the most accurate information possible.  The information that you provide can influence the outcome of the case.  Being cooperative, truthful and keeping the contents of discussion confidential will assist the investigative process.

What are my responsibilities as a Subject?

The OIG's objective is to determine if there is sufficient evidence to prove or disprove an allegation.  Being cooperative, truthful and keeping the contents of the discussion confidential will assist the investigative process.  The investigator's goal is to capture all relevant information and provide managers with a report stating the facts.  Subjects may receive a copy of of the final report at no cost. 

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As a Subject, being cooperative, truthful and keeping the contents of discussion confidential will assist the investigative process. The OIG's objective is to determine if there is sufficient evidence to prove or disprove an allegation.  We want to provide managers with a report clearly outlining the facts, whether they indicate an allegation is proved or disproved.  Our goal is to be entirely objective. 

OIG  Contact

Director of Investigations:  Howard Greenfield     850-410-5803