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Office of Inspector General
Reports Issued Fiscal Year 2012- 2013
| 6/26/2013 Report 12I-4002 Section 5310 Vehicle Grant Awards between the District Two Transit Office and Baker County Council on Aging (215kb) The purpose of the examination was to determine if Baker County Council on Aging complied with terms of the grant award and applicable laws, rules and regulations. The examination also included determining whether the D2 Transit Office conducted adequate oversight and monitoring to ensure compliance. |
| 6/12/2013 Report 13C-2003 District Six Contract Examination Contract E6F61(154kb) The purpose of this examination was to determine whether there was sufficient documentation to support the proposed costs associated with the project and to assess compliance with applicable regulations, as well as department policies and procedures. |
| 6/10/2013 Report 13I-8005 Single Audit Compliance Review Office of Freight Logistics and Passenger Operations (177kb) The purpose of this engagement was to determine if the Freight Logistics and Passenger Operations Office complied with federal and state single audit regulations as well as the department's Procedure No. 450-010-001, Single Audit Procedure. |
| 5/20/2013 Report 12I-4001 Section 5310 Vehicle Grant Awards between the District Four Transit Office and Jerome Golden Center for Behavioral Health (257kb) The purpose of the examination was to determine if the Jerome Golden Center for Behavioral Health operated and maintained vehicles in accordance with terms of the grant award and applicable laws, rules and regulations. The examination also included determining whether the D4 Transit Office conducted adequate oversight and monitoring to ensure compliance. |
| 4/10/2013 Report 12I-8009 Single Audit Compliance Review - District Six (2679kb) The purpose of this engagement was to determine if District Six complied with federal and state single audit regulations as well as the department's Procedure No. 450-010-001, Single Audit Procedure. |
| 4/9/2013 Report 13C-1003 District Five Contract Modification Contract E5N96 (142kb) The purpose of this examination was to determine whether there was sufficient documentation to support the proposed costs associated with the project and to assess compliance with applicable regulations, as well as department policies and procedures. |
| 3/13/2013 Report 13I-5001 Utility Overhead Certification - PDF (555kb) As part of the Office of Inspector General's efforts to monitor compliance with Title 23, Part 645.117(d)(2), Code of Federal Regulations (C.F.R.), we requested written assurance that utility entities receiving more than $300,000 did not bill unallowable costs to the department for utility relocation projects. |
| 3/11/2013 Report 12C-5001 Asset Maintenance Contract E1G23 - PDF (323kb) The purpose of the engagement was to determine compliance with statutes, department procedures and other applicable requirements and to determine the effectiveness of District One's evaluation of DBI's asset maintenance activities. |
| 3/8/2013 Report 13C-1001 District Four Contract Modification Contract E4K49 - PDF (148kb) The purpose of this examination was to determine whether there was sufficient documentation to support the proposed costs associated with the project and to assess compliance with applicable regulations, as well as department policies and procedures. |
| 2/22/2013 Report 12I-9004 Subgrant Agreement APP73 between the department Safety Office and Tallahassee Community College - PDF (694 kb) The purpose of the examination was to assess compliance with the provisions of agreement APP73 and applicable regulations, the allowability of the claimed and reimbursed costs and adequacy of documentation to support claimed and reimbursed costs. |
| 2/22/2013 Report 12I-9003 Subgrant Agreement APP75 between the department Safety Office and Tallahassee Community College - PDF (694 kb) The purpose of the examination was to assess compliance with the provisions of agreement APP75 and applicable regulations, the allowability of the claimed and reimbursed costs and adequacy of documentation to support claimed and reimbursed costs. |
| 2/19/2013 Report 12P-3001 Performance Measure Assessment - PDF (1586 kb) The purpose of this engagement was to meet the statutory requirement to assess the validity and reliability of legislatively approved performance measures. |
| 2/19/2013 Report 13I-8004 Single Audit Compliance Review - District Two - PDF (572 kb) The purpose of this engagement was to determine if District Two complied with federal and state single audit regulations as well as the department’s Procedure No. 450-010-001, Single Audit Procedure. |
| 1/11/2013 Report 13C-2001 District Seven Contract Modification Contract T7209 - PDF (150 kb) was sufficient documentation to support the fair and equitable value of the work performed and to assess compliance with applicable regulations, as well as department policies and procedures. The Office of Inspector General (OIG) conducted an examination of contract T7209, Supplemental Agreements (SA) 8 and 10, between the Florida Department of Transportation (department) and PCL/Archer Western, a Joint Venture (JV), of Tampa, Florida. The purpose of this contract is to construct or otherwise improve the road(s), bridge(s), and building(s) described as the Interstate 4 Selmon Expressway. |
| 1/3/2013 Report 12I-8010 Single Audit Compliance Review - District One - PDF (708 kb) The purpose of this engagement was to determine if District One complied with federal and state single audit regulations as well as the department's Single Audit Procedure. We tested a sample of 20 financial assistance grants, 9 federal and 11 state, with total disbursements over $28 million from a population of 195 grants for fiscal year ended 2010. |
| 12/17/2012 Report 12C-3004 Volkert, Inc. - PDF (155kb) This report contains rate information subject to certain disclosure requirements contained in Title 23 U.S.C. s112(b)(2). Release of this information (in response to a public information request) must be coordinated with the Florida Department of Transportation, Office of General Counsel, to ensure that appropriate steps are taken to ensure compliance with these requirements and the requirements of state law. |
| 12/10/2012 Report 11T-1001 CSX Transportation Inc. 2009 Reimbursement Rates for Railroad Work - PDF (512kb) The purpose of this examination was to determine whether the costs included in CSXT's 2009 rate proposal were allowable, allocable and reasonable for use in billing Federal-Aid projects pursuant to 23 C.F.R. 140 and 23 C.F.R. 646. We determined the rates submitted by CSXT were reasonable, allocable and allowable for use in billing railroad-highway projects. |
| 12/4/2012 Report 13P-1002 Contracts Administration Office Staffing Review - PDF (512kb) The purpose of this engagement was to review the current staffing levels within the Contracts Administration Office. |
| 11/28/2012 Report 13I-6002 Indirect Cost Rates for Fiscal Year 2012-2013 - PDF (155kb) The purpose of this examination was to determine whether the indirect cost allocation rates were: developed in accordance with federal guidance and department procedures; based on actual incurred costs; and calculated using an adequate and reliable process for entering costs and statistical data in the indirect cost allocation system. The rates to be applied in fiscal year 2012-2013, were based on costs incurred in fiscal year 2011-2012. Based on our examination, we recommend the OCC submit these rates to the FHWA for approval. |
| 11/19/2012 Report 12I-5002 Utility Work Agreement AO710 between District Three and AT&T - PDF (194kb) The purpose of the examination was to assess compliance with the provisions of Utility Work Agreement (UWA AO710) and the reasonableness and allowability of the claimed and reimbursed costs. |
| 11/13/2012 Report 12I-3003 Joint Participation Agreement APC30 between District Five and the Sanford Airport Authority - PDF (725kb) The purpose of the examination was to assess the Sanford Airport Authority's (SAA) and District Five's compliance with applicable terms of Joint Participation Agreement (JPA) APC30, regulations and department procedures. This includes determining whether costs charged to the project were allowable, reasonable and in accordance with the terms of the JPA and other governing authorities as well as ensuring that both the SAA and District Five provided adequate oversight of the project. |
| 11/6/2012 Report 10C-4001 Seminole Gulf Railway Railroad Track and Rail Facility Relocation Agreement - PDF (1402kb) The purpose of this review was to determine whether Seminole Gulf Railway Limited Partnership (SGLR) had performed all contractually obligated work specified in the agreement and whether SGLR was compensated for work not performed. |
| 11/6/2012 Report 12C-1005 District Two Contract Modification - PDF (147kb) The purpose of this examination was to determine whether there was sufficient documentation to support the fair and equitable value of the work performed and to assess compliance with applicable regulations, as well as department policies and procedures. |
| 11/2/2012 Report 12C-1004 District Three Contract Modification - Contract T3238 - PDF (143kb) The purpose of this examination was to determine whether there was sufficient documentation to support the fair and equitable value of the work performed and to assess compliance with applicable regulations, as well as department policies and procedures. |
| 10/17/2012 Report 12I-3002 Joint Participation Agreement AO924 between District Three and the Panama City Port Authority - PDF (842kb) The purpose of the examination was to assess compliance with the provisions of JPA No. AO924, the reasonableness and allowability of the claimed and reimbursed costs and adequacy of documentation to support claimed and reimbursed costs. |
| 10/2/2012 Report 13I-6001 Fringe Benefit and Employee Leave Rates for FY 2012-2013 - PDF (264kb) The purpose of this examination was to determine whether the fringe benefit and employee leave rates were: developed in accordance with 2 C.F.R. 225; developed using the methodology established in the Office of Comptroller's Fringe Benefit and Employee Leave Rate Development Handbook; and based on actual amounts and correctly calculated. |
| 10/2/2012 Report 12I-8008 District Four Single Audit Compliance Review - PDF (174kb) The purpose of this engagement was to determine if District Four complied with federal and state single audit regulations as well as the department's Single Audit Procedure. |
| 9/27/2012 Report 13C-6002 Inwood Consulting Engineers Inc. Selection Process - PDF (138kb) The purpose of this review was to determine whether Inwood was selected at a greater frequency than reasonable for professional service contracts in District One and/or District Five and whether department employees who were involved in the selection of Inwood were now employed by them. |
| 12C-1003 Report 12C-1003 District Seven Contract Modification Examination - Contract No. T7202 - PDF (167kb) The purpose of this examination was to determine whether there was sufficient documentation to support the fair and equitable value of the work performed and to assess compliance with applicable regulations, as well as department policies and procedures. The Office of Inspector General conducted an examination of Supplemental Agreement Nos. 5 and 6 to Contract T7202 between the department and Sema Construction Inc (Sema). Contract T7202 is a construction contract with Sema covering 2.335 miles of roadway in District Seven from south of the Interstate 75/275 interchange in Hillsborough County to south of State Road 56 in Pasco County. |
| 8/22/2012 Report 12I-8006 Single Audit Compliance Review - District Seven - PDF (412kb) The Office of Inspector General conducted a single audit compliance review in District Seven on March 20 - 21, 2012. The purpose of this engagement was to determine if District Seven complied with federal and state single audit regulations as well as the department's Single Audit Procedure. |
| 8/9/2012 Report 12P-1008 Snapper Creek Materials Laboratory and CTQP Classroom - PDF (676kb) The purpose of this engagement was to provide management with an analysis of the current operational use and cost of the Snapper Creek facility. The objectives of this engagement were to: determine if the Materials Laboratory represents the most efficient method of materials testing for Florida's Turnpike Enterprise projects; and review the use of the Construction Training Qualification Program (CTQP) classroom to determine if continued use for CTQP training is warranted. |
