FDOT Emergency Travel Alert: For information on the current situation, please visit the following
page - 
Engineering/CADD Systems Office
When can I sign / seal electronically, rather than turn in Paper signed / sealed plans?
A:
The FDOT Plans Preparation Manual and the Florida rules of the Boards of
Professional regulation make provisions for submittal of electronically signed
/ sealed engineering and survey data. However, it is at the discretion of the
Department whether to begin accepting electronic-only submittals.
When should I create and use multiple signatories in electronically signing/sealing my work as a professional?
A:
Unique signatories should be created any time a unit of work must be
authenticated in the work flow process. The user needs to understand that once
a group of files is signed/sealed, they must always remain together for
authentication. The exclusion of any one of the files will break the
authentication. Remember, however, that a professional can establish as many
signatories as is needed to accomplish the workflow for a given project. There
will be times when multiple signatories for the same professional will be
needed. There are at least two clear examples that we can give. Example 1.
Lets say the EOR is responsible for one of the Technical Special Provisions
(TSPs) on a project, as well as the plan set and the specifications. Since the
original source files for the TSPs are signed and sealed but are not included
on the Plans and Specs CD, the EOR would create a separate signatory for his
TSP from that for the plans and specs. To include everything in a single
signatory and then exclude the original source files for the TSPs, when
SetMaker is run to build the Plans and Specs CD subset, would break the
signatory authentication. If the EOR wants to keep the specs totally separate
from the plans, the EOR could actually create 3 separate signatories: one for
the TSP, one for the plans, and one for the singles, consecutively numbered
.pdf specifications document. See Chapter 20 of Volume 1 of the Plans
Preparation Manual for additional information. Example 2. Processing revisions.
It is necessary to create a separate signatory when doing revisions. A separate
signatory for revisions guarantees the security of the original sheets.
Separate signatories keeps secure the original work as submitted, and the
revised work as submitted.
