Florida Department of

TRANSPORTATION

Construction

General Guidance Provided: 

1. Contractor is responsible for keeping abreast of performance on regular basis.
    
2. Communication is the key to the success of this grading system.  Regarding submittals of documents and the affect these can have on Category 8, it is imperative that the Contractors be notified of all outstanding documents.  CPAM chapter 13, Section 1, requires the Resident Engineer to provide monthly written notification to Contractors of issues in Categories 1, 4, and 8 - the categories that do not have DWL's and DL's.  This monthly notification affords the Contractors the opportunity to be aware of performance concerns in Categories 1, 4, and 8 as well as have an appeals process during the project each month for these categories.
    

3. Deficiency Letters issued by the Resident Engineer can be rescinded with concurrence from the DCE.  If the Department discovers that the letter was issued in error, a Deficiency Letter can be rescinded without appeal by the contractor.
    

4. Pushbutton Contracts: Don't do CPPR for pushbutton contracts.
    
5. Fast Response Contracts: Don't do CPPR for fast response contracts - we typically invite the contractors to bid this work. If they don't perform, don't invite them next time.
    
6. Emergency Contracts: Don't do CPPR.
    
7. CPPR for Defaulted Contractor:  For a Contractor that has been defaulted on a Contract, provide a final CPPR for the defaulted Contractor; provide date on the spreadsheet in the notes for Category # 1, Pursuit of Work, that the Contractor was defaulted. Do not enter the score in Site-Manager. Provide the State Construction Office with the form (700-010-25) and the spreadsheet for the defaulted Contractor. The State Construction Office will ensure that the defaulted contract will not show up on the District CPPR overdue lists.

    

    Note: When a Contractor has been defaulted by the Department, the Surety Company for that Contractor takes over the Contract to complete the Contract. We can not do a final CPPR on the Surety Company due to the Surety will hire a completion Contractor to complete the remaining contract work. Therefore, the completion Contractor becomes a subcontractor to the Surety Company.
    

8. Appealed CPPR:   For final CPPR that has been appealed by the Contractor, provide the State Construction Office with an e-mail that Contract Number _____ has been appealed by the Contractor. This will inform the State Construction Office not to use the appealed CPPR for that Contractor during the pre-qualification process.
    
9. Each of the members of any Joint-Venture project would receive the same CPPR score and that score would apply to and be used in calculating the capacity of the individual firms that comprised that Joint-Venture.

    

   Just as a Design-Build project has the Designer receiving its score and the contractor receiving a CPPR score, the Design-Build Joint-Venture project will be done the same way, only in this case, with each of the contractors in the Joint-Venture receiving the same CPPR score.
   
   In a Design-Build contract, if the Designer is the prime contractor and the contractor is the subcontractor, the Designer will receive its score and the contractor will receive a CPPR score.
    

10. In a Design-Build contract, when the project starts the contractor should only be graded in Category 3, Timely and Complete Submittal of Documents, with regard to the submittal of plan documents.  When construction starts, the contractor should then be graded on all of the nine categories.