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Florida Department Of Transportation

November 7, 2011 -- The Florida Department of Transportation's websites will be unavailable due to data center consolidation and relocation activities, beginning Thursday, November 10, 2011, 6:00 PM (EST). Services should resume by Monday, November 14, 2011 6:00 AM. We apologize for any inconvenience.

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Operating Procedures .^. District Five's District Construction Office - Florida DOT

District 5 Construction Office

John Tyler, P.E. - District Construction Engineer

Some of the links below are in PDF format and can only be viewed with Adobe Acrobat Reader

Standard Operating Procedures and Example Documents (Expand All | Collapse All)
Link to CPAM Chapters
Pre-Construction (Ch 1-4)
Chapter 1	Pre-Letting Activities
1.1	Plans Review and Comments Constructability QA Strategic Plan Constructability Review Process Flowchart Hot List Utility Process Improvement Hotlist (Microsoft Word Document) Phase Review Checklists (CPAM Guidance Document 1-1-A) (Microsoft Word Document) Guidelines for Lump Sum projects Use of Traffic Control Officer Law Enforcement and/or Speed and Law Enforcement Officers Flowchart (11x17 print) Specification 102 PPM Chapter 10 Construction Review of Traffic Control Plans (Microsoft Word Document) FHP Hire back Process ERC Plan and Checklist(Intranet Only)
1.2	Contract Duration and Alternative Contracting Techniques Contract Time Setting Procedure Roadway and Bridge Contract Time Tutorial Guideline for Establishing Contract Time and Production Rates Production Rates Time Calculation Template CPM and Project Phasing Samples Project Phasing Calculation Sheet Template Contract Time Calculation Template Goes With Contract Time Calculation Sheet Template Construction Contract Duration Checklist Contract Duration Flow Chart
Chapter 2	Office Preparation
	SiteManager Attenuator Repair Reporting Buy America Tracking Reporting Buy America Spreadsheet (field use only) Change Orders with Time Contract Adjustments in SiteManager Contract Adjustments Presentation Training Final CPPR Grade in SiteManager Gas & Diesel Adjustments after T5172 Generate an Estimate Inspector Daily Work Report Inspector DWR Entry in SiteManager Line Item Adjustment in SiteManager Line Item Adjustments Presentation Training Liquidated Damages Adjustments SiteManagerHandout SiteManager Header List Standalone Pipeline Stockpile Materials Stockpiled Materials training Tracking Non Participating Time in SiteManager
	Hummingbird Hummingbird Website (Intranet Only) D5 Scanning Procedure Policies and Procedures (Intranet Only) Hummingbird (Open Text Instructions to Download) District 5 Construction EDMS QA-QC Process QC Review Instructions EDMS QA Checklist Document Management Groups and Types Frequently Used Groups and types Certification Types Scanning & Retrieving Instructions CBT Training Changing Docs Into Tiff Using INFORMATIK Converting documents to a pdf using INFORMATIK DOCUMENT CLEAN UP (after scanning) How to fix Punctuation Deletion Problem How To Use DM Imaging Profile Cache Clearing (Hummingbird) Scanning color using PDF Scanning documents with Highlighted words and Charts with colored or highlighted boxes Windows Explorer DM Extension Instructions How To Customize Columns (DM Extensions) How To Use DM Extensions Uploading Audio-Voice Recordings in Hummingbird Customizing your Profile in DM Extension
2.1	Project Scheduling CPM Schedule D5 Initial Schedule Submittal Checklist D5 Monthly Schedule Submittal Checklist D5 Sample CPM Schedule Non Acceptance Letter D5 Sample CPM Schedule Acceptance Letter Work Progress D5 Sample Work Progress Schedule Acceptance Letter D5 Sample Acceptance of Resubmitted Work Progress Schedule Letter D5 Sample Work Progress Schedule Non Acceptance Letter D5 Sample CPM Schedule Acceptance Letter - completion beyond allowable contract time
Chapter 3	Pre-Construction Activities
	Project Administrator's Handbook Pre-Work Agendas Pre-Paving Meeting Agenda Pre-Paving Meeting Minutes Amendment Utility Pre-Work Agenda Earthwork Pre-Work Agenda Drainage Pre-Work Agenda MSE Wall Pre-Work Agenda General Structural Concrete Pour Pre-Work Agenda Concrete Pavement Pour Pre-Work Agenda Mass Concrete Pour Pre-Work Agenda Sheet Pile Pre-Work Agenda Piling Pre-Work Agenda Auger Cast Piling Pre-Work Agenda Drilled Shaft Pre-Work Agenda Bridge Beam Pre-Work Agenda Concrete Bridge Deck Pour Pre-Work Agenda Post-Tensioning & Grouting Pre-Work Agenda Signalization Pre-Work Agenda ITS Pre-Work Agenda TMS Pre-Work Agenda Handouts PTMS & TMS Inspection Sheet PTMS Checklist PTMS Testing Minimums Lighting Pre-Work Agenda Pavement Marking Pre-Work Agenda Sign Installation Pre-Work Agenda
	Preconstruction Project Review List - Ocala Operations version Examples SR 15 SR 15A SR 45 SR 50 SR 518 SR 520
	Contracts Bid Lettings
	Modified Pass the Torch Meeting E-mail Direction Agenda
	Final Estimate Pre-Construction Kickoff Meeting D5_DFEO_Pre-Construction_Kickoff_Meeting_Agenda_Template Examples Conventional Project DFEO Kickoff Meeting Lump Sum DFEO Kickoff Meeting Design Build/Lump Sum Project DFEO Kickoff Meeting
3.1	Preconstruction Conference Preconstruction Conference Invitation Letter - Example Preconstruction Conference Agenda Required Forms & Certs from Contractor precon handout Pre-Work Agendas Pre-Paving Meeting Agenda Pre-Paving Meeting Minutes Amendment Utility Pre-Work Agenda Earthwork Pre-Work Agenda Drainage Pre-Work Agenda MSE Wall Pre-Work Agenda General Structural Concrete Pour Pre-Work Agenda Concrete Pavement Pour Pre-Work Agenda Mass Concrete Pour Pre-Work Agenda Sheet Pile Pre-Work Agenda Piling Pre-Work Agenda Auger Cast Piling Pre-Work Agenda Drilled Shaft Pre-Work Agenda Bridge Beam Pre-Work Agenda Concrete Bridge Deck Pour Pre-Work Agenda Post-Tensioning & Grouting Pre-Work Agenda Signalization Pre-Work Agenda ITS Pre-Work Agenda TMS Pre-Work Agenda Handouts PTMS & TMS Inspection Sheet PTMS Checklist PTMS Testing Minimums Lighting Pre-Work Agenda Pavement Marking Pre-Work Agenda Sign Installation Pre-Work Agenda
3.2	Quality Control Statewide Inspection Guidelist 09/10 District 5 Construction QA/QC Plan District 5 Specific Inspection Guidelist 09/10 D5 MOT Critical Requirements Spreadsheet D5 Lighting Critical Requirements D5 Traffic Control Aids Critical Requirements D5 ADA Critical Requirements
3.3	Contractor's Quality Control Plan Sample QC Plan Acceptance Letter Sample QC Plan Non Acceptance Letter
3.4	Dispute Review Board DRB Process Flowchart DRB Three Party Agreement Instructions
	Notice of beginning and completion
Chapter 4	Consultant CEI Management
4.1	Administration of Consultant CEI Contracts
4.2	Consultant CEI Accountability
Construction (Ch 5 - 11)
Chapter 5	Project Documentation
5.1	Project Diary
5.2	Contractor Vehicle Registration
5.3	Subletting of Contract Sublet Procedure
5.4	Contract Wage Requirements
5.5	Equipment Rental Equipment Rental Agreements
5.6	Utility Relocation
5.7	Federal Aid Project Requirements
5.8	Control of Materials - Link to Materials
5.9	Quality Assessment Plan
5.10	Verification Inspection & Testing - Link to Materials
Chapter 6	Contract Payments
6.1	Unpaid Bills Processing Unpaid Bills Processing (D5)
	Monthly Estimates D5 Monthly Estimates Procedure Link to the Monthly Estimates Cut-off Dates Streamline Contract Monthly Estimates Lump Sum Invoice Example
Chapter 7	Contract Modifications
7.1	Post Award Plan and Contract Changes
7.2	Time Extensions D5 Time Extension Guidelines Contract Time Extension Approval Request Form Weather Letter: Weather days & Holiday time may be documented by email using the templates below. Weather letter for projects with CPPR Weather letter for projects without CPPR
7.3	Supplemental Agreements and Unilateral Payments Encumbrance Request Supplemental Agreement Process Supplemental Agreement Worksheet Supplemental Agreement Form SA Attachment A Unilateral Payment Process Form Notice to Proceed template Engineer's Cost Estimate - updated to include Statewide Average calculation Entitlement Analysis Spreadsheet (Definition of Premium Cost) Spreadsheet for pay item changes Preparing and Documenting SA's... The Right Way! - (PowerPoint Presentation) Example SA Language: "Line in the Sand", "Reservations" Example Maintenance SA Budgetary Ceiling Instructions for Overruns Overruns and Underruns spreadsheet FHWA Contact SA Coding
7.4	Contingency Supplemental Agreements and Work Orders Contingency SA Process Contingency Supplemental Agreement Form Contingency funds spreadsheet Unencumbrance Request Form Encumbrance Request Release of un-used initial Contingency amounts Processing work orders in the District Processing work orders in the Field Work Order for Unforeseen Additional Work Form Initial Contingency Work Order example Contingency SA Work Order example Work Order Checklist Work Order Distribution and Granted Time Procedure (Flowchart) Work Orders and Memos Plan revision Work Order Spreadsheet for contingency money (example), (blank form) Link to Coding Contract Changes Resolution Tracking System Flowchart Time Extension by Field SA Change Order SITEMANAGER HEADER Letter to EOR - Avoidable Contract Change Letter Work Orders Training
7.5	Construction Contract Claims District Five Claims Guidelines Sample Acknowledgement of Letter of Intent to file Claim FDOT Response to Contractor: Notice of Intent - Utility Issue Utility Company Notification: Notice of Intent- Utility Issue
Chapter 8	Administrative Requirements
8.1	F.A.I.N Resolution
8.2	Environmental Commitment Compliance Environmental Permit Tracking Spreadsheet
8.3	Operation Within Railroad Right-of-Way Railroad Safety Tips FCR General Notes Link to FDOT Rail Office Link to RoXI Version 1.0 (Railroad Crossing Index System) Notice of Beginning-End of Construction Post Construction Inventory Public Project Information Railroad Coordination Information Roadmaster Contacts by Organization RR Diary Daily Entry Watchman.CSX SR 400 I-4 05152003 Watchman.CSX 05222001 Watchman.FEC
8.4	Shop & Erection Drawing Process D5 Shop Drawing Flow Chart for Structural Items - Design-Bid-Build Projects D5 Shop Drawing Flow Chart for Structural Items - Design-Build Projects Shop Drawing Tracking Log
8.5	Contract Delinquency
8.6	Contract Default Changes Required By Surety Takeover
8.7	Contractor Non-Responsibility For Construction Contract
8.8	State Arbitration Board
8.9	Contract Termination
8.10	Noise & Vibration Abatement
Chapter 9	Maintenance Of Traffic
9.1	Maintenance of Traffic (MOT)
9.2	Work Zone Regulatory Speeds
9.3	Work Zone Traffic Incident Evaluation and Reporting
Chapter 10	Structures - Link to Materials
10.1	Pile Lengths
10.2	Prestressed / Precast Concrete Components
10.3	Concrete Construction
10.4	Paint Removal and Disposal
10.5	Drilled Shafts
10.7	Post Tensioned Bridges
10.8	Auger Cast Piles
10.9	Structural Steel & Miscellaneous Metal Components
Chapter 11	Asphalt - Link to Materials
11.1	Asphalt Quality Assurance (QA) Referee System for Non-QC2000 Projects
11.2	Testing and Correction of Surface Deficiencies on Asphalt Pavement
11.3	Asphalt Mix Temperature Control
	Pre-Paving Meeting Agenda Pre-Paving Meeting Minutes Amendment
Post-Construction (Ch 12 - 13)
	Final Estimates
Chapter 12	Project-Closeout
12.1	Project Acceptance Typical Construction Deficiency List from Structures and Facilities Final as-built plans (link to eDocument site) E Documents Instructions to Search from Enterprise Information Portal Notice of Beginning and Completion Materials Certification Checklist for Construction
Chapter 13	Performance Ratings
13.1	Contractor's Past Performance Rating (Construction - Pre-qualified) CPPR Checklist CPPR Procedure CPPR Letter to Contractor - FINAL CPPR Statewide Spreadsheet Prior to May 2006 Letting After May 2006 Letting Projects let on or After Sept. 29, 2010 use Contract Information & Monitoring System (CIM) CPPR / Weather Monthly Letter (MS Word) CPPR Monthly Letter - Out of Time (MS Word) Guide to entering final CPPR Grade into Site Manager Guide to Entering CPPR into CIM
	Contractor's Performance Rating (Maintenance - Non-prequalified) Contractor Rating Letter Performance Rating Guidelines Contractor Field Performance Report Contractor Field Performance Rating On Maintenance Contracts Field Performance Report Procedure – D5
	Asset Maintenance Performance Evaluation Report AMPER
13.2	Constructability Grades (included ALL information previously submitted on the PA Report on Construction Plans. Please be sure to make complete comments.) In-House Constructability Grade Computation Constructability Evaluation (Not required on Design Build jobs.) Design Build Project Performance Evaluation Work Type 3 - Highway Design (Roadway) Work Type 4 - Highway Design (Bridges) Work Type 6 - Traffic Engineering & Ops (ITS) Work Type 7 - Traffic Operations (Design) Work Type 8 - Surveying & Mapping Work Type 9 - Soil Exploration, Material Testing & Foundation Work Type 14 - Architect Work Type 15 - Landscape Architect
13.3	Contractor Survey (Survey for Maintenance and Construction Contracts will be Mailed to the Contractor by the District Office) Contractor Letter Contractor Survey
	Final Estimates (All Construction and Phase 72 Pre-qualified) Notice of Final Acceptance Date Acceptance on Offer of Final Payment Acceptance on Offer of Final Payment (OVERPAYMENT) Asphalt Straightedge Flow Chart Final Straightedge Report Lump Sum/ Lump Sum D/B Composite Pay Factors Spread Sheet For 234 Asphalt Base Spread Rate Adjustment (July 2005 Let) Overbuild Calculator For Lump Sum Overbuild Spread Sheet and Calculator For Lump Sum How to Sort the QC Roadway Report Certifications Consultant CEI Certified Final Estimates Monthly & Final Certifications Project Administrator Required Checks On CQC Paperwork Computation Book - with required documentation and applicable signatures. Computer Programs for Field Measurements Computer Forms Required Documents for Final Estimates Submittal Contract Time Folder (form 700-050-31) Project Administrator's Contract Time Summary (Pages 2 & 3) Contract Time File Label Verification of Contract Time Final Plans & Estimate Transmittal (form 700-050-20) JPA Letter from Project Administrator Constructability Grades Grade Computation Evaluation (Not required.) Liquidated Damages / Disincentive Memo (Project Admin to DOCO) Pay Item Overruns - Underruns using Adhoc Reports Final Inspection & Acceptance of Fed-Aid projects (Fed exempt only) (form 700-010-32) Penalty Folder Index CEI Certification of Accuracy (form 700-050-38) Roadway as-built pavements data (form 700-050-12) Project Administrator’s Materials Statement Required Forms for making the Offer of Final Payment to the Contractor Contractor's Affidavit and Surety Consent (Form 21-A) [Word Form] [PDF] Offer Letter - CEI Multiple Jobs - Figure 14-4 Offer Letter - CEI Single Job - Figure 14-3 Offer Letter - DOT Multiple Jobs - Figure 14-4 Offer Letter - DOT Single Job - Figure 14-3 OFP Over Earned Amount (DBF-BF) CEI Multiple Proj. - Figure 14-6a OFP Over Earned Amount (DBF-BF) CEI Single Proj. - Figure 14-5a OFP Over Earned Amount (DBF-BF) DOT Multiple Proj. - Figure 14-6a OFP Over Earned Amount (DBF-BF) DOT Single Job 14-5a OFP per attached payment schedule (DBF-BF) CEI Multiple Proj. - Figure 14-4a OFP per attached payment schedule (DBF-BF) CEI Single Proj. - Figure 14-3a OFP per attached payment schedule (DBF-BF) DOT Multiple Proj. - Figure 14-4a OFP per attached payment Schedule (DBF-BF) DOT Single Proj. - Figure 14-3a Contractor Survey and Letter DOCO Forms Library D-5 Final Estimate Notes Final Estimates Checklist DFEO Quality Control Progress Field Review Earthwork Checklist Project Audit Submittal Final Estimates Quality Control Plan Property Damage Claim Letter to Contractor How To Import GEN Files Into Multi-Line Importing a Clean GEN File Project Importing an Unclean GEN File Project Importing an Unclean Ponds GEN File Project Link to State Construction Final Estimates Guidelist
	Final Estimates (Streamline Phase 52/72) Streamline Close out / Final Estimate required documentation Streamline Final Invoice Process Project Administrator’s Materials Certification for Phase 72 Projects
	Warranty Bonds Letter 14-L Warranty/Maintenance Bond for Signal Installation - To be completed by the contractor Letter 14-AF Warranty/Maintenance Bond for Landscape - To be completed by the contractor 700-010-17 (Highway Lighting System Responsible Party Identification) [PDF] 700-010-18 (Signal Installation Responsible Party Identification) [PDF] 700-010-19 (Responsible Party - 90 Day Signal Installation Bond) [Word Form] [PDF] - To be completed by Contractor – FDOT Signature by Resident Engineer 700-010-20 (Responsible Party - Spec 649 Paint Adhesion & Color Fade) [Word Form] [PDF] – To be completed by Contractor – FDOT Signature by Resident Engineer 700-010-53 (Subcontractor as Responsible Party for VAAP) [PDF] CIM Value Added Features Warranty Instructions Method for Calculating Warranty/Maintenance Bonds for Signals Link to Warranty Tracking Chart (Intranet Only) Elastomeric Bearing Pads Warranty Bond Amount per Pad Elastomeric Bearing Pads Warranty-Maintenance Bond (With Legal Approval 2-1-10) Warranty Flowcharts Asphalt Flowchart (Draft) Value Added Bridge 1 (Draft) Value Added Bridge 2 (Draft) Warranty Letter Template
	Extinguish the Torch Sample Agenda All Sessions Design Build All Sessions Attachments Supplemental Agreements Utility Related Work Orders Findings
Miscellaneous
	Local Agency Program Link to Form 700-010-32 - Final Inspection and Acceptance of Federal-Aid Project Link to Form FHWA 1273 - Required Contract Provisions Federal-Aid Construction Contracts Link to LAP Manual
	Miscellaneous Items Process for when there are no approved products on QPL CEI to EOR Issue Escalation Buy America-Steel and Iron Tracking Chart Design Build District Five Drainage Issues Process Link to Materials Post Design Issue Resolution Flowchart Right of Entry Agreement (Acrobat) (MS Word) Third Party Claim Procedure Link to Procedure Example Letter Form Traffic Monitoring Site Traffic Monitoring Sensor checklist for inspection (Example) (Blank) Cost Savings Initiative (CSI) Procedure Flowchart Maintenance Contacts for Pipe Videos
	Project Administration Tools Revenue-Time Chart Issues Log Claims Log Contract Day Table Request for Correction (RFC) Log Request for Information (RFI) Log Request for Modification (RFM) Log Measuring Thermoplastic Thickness (Procedure) (Worksheet) (FMT 5-541)

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Michael Swain - (386) 943-5350

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