TRANSPORTATION

Misc

• Steps to take when dealing with contracts that are in danger of and run out of allowable contract time
• Example Letter A
• Example Letter B C D
• Example Letter E

7.1

Post Award Plan and Contract Changes

7.2

Time Extensions

• D5 Time Extension Guidelines
• Contract Time Extension Approval Request Form (available via the District Construction Intranet page)
• Weather Letter: Weather days & Holiday time may be documented by email using the templates below.
  • Weather letter for projects with CPPR
  • Weather letter for projects without CPPR

7.3

Supplemental Agreements and Unilateral Payments

• Encumbrance Request (available from the District Construction Intranet Site)
• Supplemental Agreement Process
  • Supplemental Agreement Worksheet
  • Supplemental Agreement Form
  • SA Examples
    • No plan changes
    • Plan changes that fit on 1st page
    • Plan changes too long for page 1
• Unilateral Payment Process Form
• Notice to Proceed template
• Engineer's Cost Estimate - updated to include Statewide Average calculation
• Entitlement Analysis Spreadsheet (Definition of Premium Cost)
• Spreadsheet for pay item changes
• Supplemental Agreement Training
• Example SA Language: "Line in the Sand", "Reservations"
• Example Maintenance SA Budgetary Ceiling
• Instructions for Overruns
  • Overruns and Underruns spreadsheet
• FHWA Contact
• SA Coding

7.4

Contingency Supplemental Agreements and Work Orders

• Contingency SA Process
  • Contingency Supplemental Agreement Form
  • Contingency funds spreadsheet
  • Unencumbrance Request Form
• Encumbrance Request
• Release of un-used initial Contingency amounts
• Processing work orders in the District
• Processing work orders in the Field
• Work Order for Unforeseen Additional Work Form
  • Initial Contingency Work Order example
  • Contingency SA Work Order example
  • Work Order Checklist
  • Work Order Entitlement Analysis
• Work Order Distribution and Granted Time Procedure (Flowchart)
• Work Orders and Memos
• Plan revision Work Order
• Spreadsheet for contingency money (example), (blank form)
• Link to Coding Contract Changes
• Resolution Tracking System Flowchart
• Time Extension by Field SA
• Change Order SITEMANAGER HEADER
• Letter to EOR - Avoidable Contract Change Letter
• Work Orders Training

7.5

Construction Contract Claims

• District Five Claims Guidelines
  • Sample Acknowledgement of Letter of Intent to file Claim
  • FDOT Response to Contractor: Notice of Intent - Utility Issue
  • Utility Company Notification: Notice of Intent- Utility Issue

7.6

Contracting for Governor Delcared Emergencies