State Safety Office
Traffic Safety Grants Section
Ralph Salvas, Edie Peters, Danielle King, Will Grissom, Ken Ellis, Shana Morris, Pete Cohen, Marc Kutchinski
The Florida Department of Transportation Safety Office (FDOT) funds subgrants that address traffic safety priority areas including:
Subgrants may be awarded for assisting in addressing traffic safety deficiencies, expansion of an ongoing activity, or development of a new program.
Grants are awarded to state and local safety-related agencies as "seed" money to assist in the development and implementation of programs that address traffic safety deficiencies or expand ongoing safety programs activities in safety priority program areas. Funding for these grants are apportioned to states annually from the National Highway Traffic Safety Administration (NHTSA) according to a formula based on population and road mileage. Funding may be available for projects in other program areas if there is documented evidence of an identified problem.
Through public rule making processes conducted in 1982, 1988, 1995 and 1998 it has been determined that certain highway safety program areas have proven to be more effective than others in reducing traffic crashes, injuries, and fatalities. These programs, designated as National Priority Program Areas are: Impaired Driving, Police Traffic Services, Speed Control, Roadway Safety, Occupant Protection/Child Passenger Safety, Pedestrian and Bicycle Safety, Motorcycle Safety, Traffic Records, and Community Traffic Safety.
It is expected that programs funded through these grants will become self-sufficient and continue when grant funding terminates. To promote self-sufficiency, agencies are expected to provide a local funding match when personnel costs are included in second and third year projects. The local match is normally 25% of eligible costs for second year projects and 50% for third year projects.
Government agencies, political "subdivisions" of the state, local city and county government agencies, state colleges and state universities, school districts, fire departments, public emergency services providers, and certain qualified non-profit organizations are eligible to receive traffic safety grant funding.
Grants are awarded on a Federal fiscal year basis (October 1 - September 30) and can be funded for a maximum of three consecutive years in a given priority area. (Projects that are determined to be statewide activities may be funded for a longer period of time). Grant awards are administered following the apportionment of federal funding to the state each year. Any delay in funding apportionment will subsequently affect FDOT's ability to administer grants beginning October 1st of each year.
|January||Problem Identification; Setting of Goals and Objectives|
|January - March||Submission of Concept Papers|
|Mid June||Review and selection of Projects by Traffic Safety Section|
|July||Highway Safety Plan (HSP) Preparation|
|September||Approval of Highway Safety Plan by Governor's Highway Safety Representative|
|September||Submission of Grant Applications to Highway Safety Grant Section|
|October - November||Grants awarded if Congress has approved funding|
Each year the Highway Safety Grant Program Section of the Florida Department of Transportation (FDOT) Safety Office develops a comprehensive Highway Safety Plan that describes the projects recommended for federal funding during the upcoming federal fiscal year (October 1 to September 30).
Staff in the Highway Safety Grant section identify traffic problems throughout the state by:
- Analyzing data from the Department of Highway Safety and Motor Vehicles (DHSMV)
- Studying the results of observational surveys
- Attending meetings of traffic safety communities
- Reviewing the rankings of the Problem Matrix
Following problem identification, statewide goals and objectives are formulated by staff and work commences on program module development. Project level concept papers are solicited and received by the Highway Safety Grant Program Section. Those that will help attain identified goals and objectives are considered for support with available funds. Each concept paper must fully describe the proposed project program (i.e. problem statement, proposed solution, objectives and proposed budget)and should be submitted to the Administrator of the Highway Safety Grant Program Section no later than the last day of March.
This process includes all current projects continuing into the next fiscal year to allow initial funding estimates to be developed. Continuation projects are given a high priority in order to honor prior funding commitments. The early submission of concept papers allows appropriate program area coordinators and Highway Safety Grant Program Section Management Staff sufficient time to review all proposals and select projects for inclusion in the draft plan which is sent to the Governor's Highway Safety Representative. Once all concept papers have been reviewed and prioritized for funding, a draft Highway Safety Plan is forwarded to the National Highway Traffic Safety Administration for review and approval, prior to October 1st.
Note: Documents are password protected and cannot be modified. If a password pop-up box appears when opening the Concept Paper Form, click "cancel" to continue.
Requests for funding from the Highway Safety Grant Program are accepted January 1st - March 31st of each year for possible funding during the next Federal fiscal year, beginning October 1. A request for funding must be submitted on the Highway Safety Concept Paper form provided by the Department.
The FDOT Safety Office reviews all Highway Safety Concept Papers for compliance with state and federal regulations. Concept papers that comply with these regulations are prioritized using the following criteria:
- Does the concept paper request establish a Traffic Safety Program that will satisfy a specific traffic safety need identified by the data and the Safety Office?
- Does the crash data supplied in the concept paper's "Statement of the Problem" document an existing traffic safety problem? Three years of data must be provided. (Citation data and survey results can also be used to document the problem.)
- Does the agency making the funding request serve a city/county ranked in the top 25% of its population group, in the Traffic Safety Problem Matrix, for the program area in which funds are being requested?
- Are the goals and objectives of the concept paper consistent with the goals of the Safety Office and the Strategic Highway Safety Plan?
- How does the request for funding tie into the Strategic Highway Safety Plan?
- If the agency was funded in the past, did it submit activity and financial reports on a timely basis and implement the activities that were detailed in the subgrant agreement?
Replacement of existing program expenditures, program maintenance, research, rehabilitation, furniture, and construction are not allowable costs. Other unallowable costs are dealt with on a project-by-project basis.
Highway Safety Concept Papers - Instructions, Forms, and Samples
|Instructions and Forms||Sample Concept Papers|
|FY 2015 Highway Safety Concept Paper Instructions (PDF)||Sample Child Passenger Safety concept paper (PDF)|
|FY 2015 Highway Safety Concept Fillable Form (Word)||Sample Occupant Protection concept paper (PDF)|
|FY 2015 Highway Safety Concept Paper Form (PDF)||Sample Pedestrian/Bicycle Safety concept paper (PDF)|
All or some of the forms listed below shall be used when submitting requests for reimbursement depending on what costs were incurred.
These forms are now available directly through the Florida Department of Transportation's Safety Office website. When available, the link will direct the user to the MS Word version of the form.
|500-065-04||Statement of Highway Safety Project Costs||Word|
|500-065-05||Summary Statement of Personnel Services Cost||Word|
|500-065-06||Personnel Services Time Sheet||Word|
|500-065-07||Detail of Costs||Word|
|500-065-09||Non-Expendable Property Accountability Record||Word|
|300-000-06||Consultant Travel Form||Word|
All grants awarded through the Traffic Safety Section of the Department of Transportation Safety Office are Federal cost reimbursable grants from the National Highway Traffic Safety Administration (NHTSA). As such, the agency receiving the grant will incur the cost of the program execution upfront and then be reimbursed for qualifying expenses per the terms of the grant. NHTSA imposes several requirements and limitations that are more stringent than most other federal agency grant funding. It is imperative that subgrantee project directors and financial representatives are well aware of these requirements prior to incurring cost that would be deemed ineligible for reimbursement. The requirements and prerequisites of grant execution and reimbursement are included in on-line training at: Traffic Safety Grants Computer Based Training (CBT).
Upon completion of the CBT, viewers will be prompted to take an exam to assess their understanding of the information presented in the CBT. The exam questions are based on grant limitations and requirements that have historically caused financial hardships when the information was misunderstood. Each exam taker is expected to answer all questions correctly and receive a passing score of 100%. Those persons who are unable to pass the exam within the first two tries will be contacted by a Traffic Safety Specialist to discuss the questions) missed corresponding and review the respective grant requirement.
Rules, Regulations and Statutes
Code of Federal Regulations
23 CFR Part 1200 Uniform Procedures for State Highway Safety Programs
23 CFR Part 1205 Highway Safety Programs; Determinations of Effectiveness
23 CFR Part 1250 Political Subdivision Participation in State Highway Safety Programs
23 CFR Part 1251 State Highway Safety Agency
49 CFR Part 18 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments
49 CFR Part 19 Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
49 CFR Part 20 New Restrictions on Lobbying
Chapter 119 Public Records
Chapter 287 Procurement of Personal Property and Services - Part I
Section 112.061 Per diem and Travel Expenses of Public Officers, Employees, and Authorized Persons
Section 216.347 Disbursement of Grants and Aids Appropriations for Lobbying Prohibited
Section 768.28 Waiver of Sovereign Immunity; recovery limits; limitation on attorney fees
Office of Management and Budget Circulars
2 CFR Part 215 (including OMB Cir A-110) Uniform Administrative Requirements for... with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
2 CFR Part 220 (including OMB Cir A-21) Cost Principles for Educational Institutions
2 CFR Part 225 (including OMB Cir A-87) Cost Principles for State, Local, and Indian Tribal Governments
2 CFR Part 230 (including OMB Cir A-122) Cost Principles for Non-Profit Organizations
OMB Circular 102 Grants and Cooperative Agreements with State and Local Governments
OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations (See additional supplements)
OMB Circular A-133 2009 Highway Safety Supplement (see page 39)
OMB Circular A-133 Compliance Supplement - Background
Florida Administrative Code Chapter 14-98 FAC Highway Traffic Safety Program
Civil Rights Obligations American Recovery and Reinvestment Act of 2009 (PDF)
Highway Safety Grant Funding Policy for Field Administered Grants (PDF)
Program Income Summary from 49 CFR 18.25 (PDF)
Highway Traffic Safety Program Manual (Word, 166KB)
For more information contact:
Traffic Safety Administrator