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State Safety Office

State Safety Office / Grants

Grants

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Grants

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The Florida Department of Transportation Safety Office (FDOT) funds subgrants that address traffic safety priority areas including:

Aging Road Users

Community Traffic Safety

Impaired Driving

Motorcycle Safety

Occupant Protection and Child Passenger Safety

Pedestrian and Bicycle Safety

Police Traffic Services

Speed and Aggressive Driving

Teen Driver Safety

Traffic Records

Traffic Record Coordinating Committee (TRCC)

Subgrant Process

The FDOT State Safety Office awards subgrants to traffic safety partners that undertake priority area programs and activities to improve traffic safety and reduce crashes, serious injuries, and fatalities. Subgrants may be awarded for assisting in addressing traffic safety deficiencies, expansion of an ongoing activity, or development of a new program.

Subgrants are awarded to state and local safety-related agencies as "seed" money to assist in the development and implementation of programs in traffic safety priority areas. Funding for these subgrants are apportioned to states annually from NHTSA according to a formula based on population and road miles. Occasionally, additional funding may be available for projects in other program areas if there is documented evidence of an identified problem.

Eligibility

Many types of organizations are eligible to receive traffic safety subgrant funding: government agencies, political subdivisions of state, local, city and county government agencies, law enforcement agencies, state colleges and state universities, school districts, fire departments, public emergency service providers, and certain qualified non-profit organizations (e.g., MADD, SADD, etc.).

Subgrant Cycle

Entities interested in applying for NHTSA funding through FDOT’s State Safety Office submit concept papers describing their proposed efforts between January 1 and the last day of February for the next award cycle beginning October 1. Subgrants are awarded on a federal fiscal year basis (October 1 – September 30), and require performance measure delivery and reporting. Local subgrants are usually not funded for more than three consecutive years in a given priority area, however evaluation and selection is done on an annual basis, so there is no guarantee that a local subgrant will be funded consecutively or for more than one year.

Subgrant Selection Process

Each year the Highway Safety Grant Program Section of the Florida Department of Transportation (FDOT) Safety Office develops a comprehensive Highway Safety Plan that describes the projects recommended for federal funding during the upcoming federal fiscal year (October 1 to September 30).

Staff in the Highway Safety Grant section identify traffic problems throughout the state by:

  • Analyzing data from the Department of Highway Safety and Motor Vehicles (DHSMV)
  • Studying the results of observational surveys
  • Attending meetings of traffic safety communities
  • Reviewing the rankings of the Problem Matrix

Concept papers are evaluated for their expected effectiveness in targeting traffic safety issues. Project funding decisions are based upon how well the proposed effort meets the goals of the SHSP, goals of the coalitions and stakeholders, where the project’s location ranks within the Florida Highway Safety Matrix, NHTSA assessment recommendations, and whether evidence of a problem is supported by state and local traffic safety data and/or citation data. Law enforcement agencies proposing projects are also evaluated for evidence of a commitment to traffic safety enforcement.

FDOT’s State Safety Office is required by NHTSA to evaluate and document the risk for each entity applying for federal subgrant funds prior to making an award. The FDOT State Safety Office will assess the applicant’s risk of noncompliance with federal and State statutes, federal and State regulations, terms and conditions of the subgrant as well as the applicant’s financial stability, quality of management systems, history of performance, single audit compliance, and prior audit findings, if

applicable. If the applicant does pose a risk, but the proposal has merit, the FDOT State Safety Office may, as a condition of awarding subgrant funds, impose specific terms or conditions. This information is used to determine the appropriate level of monitoring if a subgrant is awarded.

Projects that are ultimately selected should provide the greatest impact to the high crash, high fatality, and high injury challenges that Florida faces. If concept papers are not received from those areas identified as high crash, high fatality, and high injury, the FDOT State Safety Office may directly solicit concepts from agencies within targeted high-risk areas.

As part of our planning and project selection processes, the FDOT is continuously analyzing the linkages between specific safety investments and their resultant safety outcomes to track the association between the application of resources and results.

Data Matrices (for grant cycle October 2016 - September 2017)

FY 2017 County and City Matrix Information Sheet (PDF)

FY 2017 FDOT Highway Safety County Matrix (PDF)

FY 2017 FDOT Highway Safety Matrix - City Group 1 - population 75,000+ (PDF)

FY 2017 FDOT Highway Safety Matrix - City Group 2 - population 15,000 - 74,999 (PDF)

FY 2017 FDOT Highway Safety Matrix - City Group 3 - population 3,000 - 14,999 (PDF)

Note: Documents are password protected and cannot be modified. If a password pop-up box appears when opening the Concept Paper Form, click "cancel" to continue.

Highway Safety Concept Papers - Instructions, Forms, and Samples

Instructions and Forms Sample Concept Papers
FY 2017 Highway Safety Concept Paper Instructions (PDF) Sample Child Passenger Safety concept paper (PDF)
FY 2017 Highway Safety Concept Fillable Form (Word) Sample Occupant Protection concept paper (PDF)
FY 2017 Highway Safety Concept Paper Form (PDF) Sample Pedestrian/Bicycle Safety concept paper (PDF)

Grant Management Forms

All or some of the forms listed below shall be used when submitting requests for reimbursement depending on what costs were incurred.

These forms are now available directly through the Florida Department of Transportation's Safety Office website. When available, the link will direct the user to the MS Word version of the form.

500-065-04 Statement of Highway Safety Project Costs Word
500-065-05 Summary Statement of Personnel Services Cost Word
500-065-06 Personnel Services Time Sheet Word
500-065-07 Detail of Costs Word
500-065-09 Non-Expendable Property Accountability Record Word
500-065-19 Quarterly Progress Report Word
500-065-20 Final Narrative Form Word
500-065-21 Safety Grant Vehicle Use Form Word
500-065-22 Safety Grant Equipment Maintenance Form Word
300-000-06 Consultant Travel Form Word

Reference Documents

2016 Florida Highway Safety Plan

Highway Safety Office Organizational Chart

Countermeasures That Work: A Highway Safety Countermeasure Guide for State Highway Safety Office GHSA

Highway Traffic Safety Program Manual (PDF)

NHTSA Material Ordering System NHTSA

Program Evaluation Guide (PDF)

Subgrantee Quick Reference Guide (PDF)

Rules, Regulations and Statutes

Code of Federal Regulations

23 CFR Part 1200 Uniform Procedures for State Highway Safety Programs

23 CFR Part 1205 Highway Safety Programs; Determinations of Effectiveness

23 CFR Part 1250 Political Subdivision Participation in State Highway Safety Programs

23 CFR Part 1251 State Highway Safety Agency

49 CFR Part 18 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments

49 CFR Part 19 Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations

49 CFR Part 20 New Restrictions on Lobbying

Florida Statutes

Chapter 119 Public Records

Chapter 287 Procurement of Personal Property and Services - Part I

Section 112.061 Per diem and Travel Expenses of Public Officers, Employees, and Authorized Persons

Section 216.347 Disbursement of Grants and Aids Appropriations for Lobbying Prohibited

Section 768.28 Waiver of Sovereign Immunity; recovery limits; limitation on attorney fees

Office of Management and Budget Circulars

2 CFR Part 215 (including OMB Cir A-110) Uniform Administrative Requirements for... with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations

2 CFR Part 220 (including OMB Cir A-21) Cost Principles for Educational Institutions

2 CFR Part 225 (including OMB Cir A-87) Cost Principles for State, Local, and Indian Tribal Governments

2 CFR Part 230 (including OMB Cir A-122) Cost Principles for Non-Profit Organizations

OMB Circular 102 Grants and Cooperative Agreements with State and Local Governments

OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations (See additional supplements)

OMB Circular A-133 2009 Highway Safety Supplement (see page 39)

OMB Circular A-133 Compliance Supplement - Background

Other Documents

Florida Administrative Code Chapter 14-98 FAC Highway Traffic Safety Program

Civil Rights Obligations American Recovery and Reinvestment Act of 2009 (PDF)

Highway Safety Act of 1966 Section 402 Legislation (PDF)

Highway Safety Grant Funding Policy for Field Administered Grants (PDF)

Program Income Summary from 49 CFR 18.25 (PDF)

For more information contact:

 Chris Craig

Traffic Safety Administrator

(850) 414-4009